Hourly-paid staff

Hourly paid staff

Information for Department of Media and Communications hourly-paid research, teaching and support staff 

1) Setting up hourly-paid contracts

Step 1

Regardless of your immigration status, and even if you currently work/have previously worked at LSE, you MUST email humanresources@lse.ac.uk to ask if a Right to Work check is required for the work you will carry out. If this step is not completed, you wil NOT be paid. You do not need to wait for a response to proceed on to Step 2.

Step 2

Directly after sending the email in Step 1, please submit the required information to the relevant webform below. 

New contract (Research)

New contract (Research)

  • Submit your details below for your contract to be issued
New contract (Teaching)

New contract (Teaching)

  • Submit your details below for your contract to be issued
New contract (Admin)

New contract (Admin)

  • About you
  • About your immigration status


Step 3

On completion of Steps 1 and 2, a new contract request form will be emailed to the LSE Hourly Paid Team by a member of the Department’s professional services staff. You and your Line Manager will be cc'd.

Step 4

Your contract will be emailed to you by LSE’s HR Division within 5 working days. Once you have signed and returned this contract you can begin work.  

Important

If you begin working before you have completed a Right to Work Check and/or returned your signed contract you cannot be paid. Please explain this to your line manager if they ask you to start working before your contract has been returned.

2) Getting paid

Step 1

On the last working day of the month you have worked, please download either a timesheet (if you have a contract) or a casual claim form (if you do not have a contract) and submit to the relevant webform below.

Timesheets (xls)

Casual claim form (xls)

Researcher timesheet submission

Researcher timesheets

  • Submit your monthly timesheet below
  • Is the file named in the correct format? SURNAME_Firstname_month_year (e.g. BLOGGS_Jo_April_2020)
Administrator timesheets submission

Administrator timesheets

  • Submit your monthly timesheet below
  • Is the timesheet file named in the correct format? SURNAME_Firstname_month_year (e.g. BLOGGS_Jo_April_2020)

 

Casual claim form submission

Casual claim forms

 

 

  • Submit your monthly timesheet below
  • Is the claim form named in the correct format? SURNAME_Firstname_month_year (e.g. BLOGGS_Jo_April_2020)

 

 

 

Sections you may need help with:

 

  • Payroll Ref/Employee Number and Post Number: You can access this information here. Just enter NEW if you do not have either. Remember you need to use the Post Number for the post you are claiming hours for.
  • Authoriser's Payroll Ref: Please ask your Line Manager for their Payroll Reference / Employee Number and note it for future timesheets. If they do not know it, please direct them here.

Step 2

Your timesheet will be emailed to the LSE Payroll Team by a member of the Department’s professional services staff. This email will be sent on or before the relevant payroll deadline, with you and your Line Manager cc'd.

Step 3

You will be paid on the last working day of the following month (e.g. hours worked in April are paid at the end of May).

Important

HR will instruct you to email your Line Manager with your timesheet in order to be paid. The Department of Media and Communications asks you to follow the above procedure instead, which is a more reliable method to ensure payment.

3) Who to contact with questions

If you have questions about your contract, please email hr.pay.hourly@lse.ac.uk (cc’ing your Line Manager and one of the below email addresses).

If you have questions about your pay, please email fin.div.payroll@lse.ac.uk (cc’ing your Line Manager and one of the below email addresses).

 

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