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Request to swap, extend or leave

What to do if you want us to make changes to your accommodation contract

In this section, you find information on how to request an amendment to your room booking. 

We hope you're enjoying your accommodation but we know that circumstances can change. You're bound by the contract you signed, but if you want to cancel before you arrive, swap your room, book extra accommodation during the vacation, or arrive early here's a guide on what to do.

Cancel before you arrive

For details on how to withdraw your application or cancel your accommodation before you arrive visit: Apply for accommodation in halls - next steps

Move out early

If you want to move out of your hall early, you have to let us know by submitting an early leaver form. There are two forms to choose from, one for term-time and one for the summer vacation period.

Term-time early leaver form

Use this form if you want to leave on or before 21 April 2017. The earlier we receive your form, the higher the chances of us finding someone to take over your contract.

Who can use this form?
Students in LSE halls or Sidney Webb House.

Submit this form until 20 April 2018 (or later, if you find your own replacement)
After this date, we won't be able to find a replacement on your behalf as demand for accommodation is too low. You can try to find an eligible student yourself. If you have found someone, contact us. We'll check their circumstances, and if approved, arrange the details of the move.

Who can't use this form?
If you live at Lilian Knowles House, UoL or urbanest halls, speak to your local reception team what to do if you want to move out. You won't be able to use this form. 

Submit a term-time early leaver form

Term-time early leaver form

  • Name
  • Gender. Do you identify as:
  • Is this the gender you were assigned at birth?
  • Home address (not your hall address)
  • 2. Your current hall and room
  • 3. Confirm your departure details
    Please either give us a leaving date OR say that you'd like to stay in your room until we've found a replacement.
  • 3.1 Do you want to stay in your room until we've found a replacement for you?
  • 4. Why are you leaving your accommodation?
    The reasons you give us will not affect the chances or speed at which we will be able to find a replacement. We only collect this information to monitor the service we provide.
  • Please choose all that apply
  • I am aware that a £75 Early Leaver Charge will be applied to my account to cover administrative and cleaning costs.
  • By submitting this form, I authorise the RSO to re-sell my room for occupation from the specified date onwards. I understand that in the event that I change my mind after submitting this form, there is no guarantee that my room or any other LSE accommodation will be available. I consent to LSE processing the personal data (including sensitive personal data) that I have included in this form and you collect from me in accordance with this privacy notice and the School’s Data Protection Policy.

 

Summer early leaver form - Butler's Wharf Residence

Use this form if you're staying in Butler's Wharf Residence and want to leave your room on or within a week before 10 June 2017. The earlier you submit this form, the higher the chances of us finding someone to take over your contract. 

Submit this form until: 2 May 2018 (or later, if you find your own replacement)
After this date, we won't be able to find a replacement on your behalf as demand is too low. You can still try to find an eligible student yourself. We'll check their circumstances, and if approved, arrange the details of the move. 

Submit a summer early leaver form

Summer early leaver form 

  • Name
  • Home address (not your hall address)
  • 2. Your current hall and room
  • 3. Confirm that you're able to leave on 10 June 2017
    You need to leave your accommodation on or within a week before 10 June 2017. We will only find a replacement to move in from 10 June.
  • I will leave on 10 June 2017 or within a week before
  • 4. Have you found someone to take over your room? (optional)
    Use this field if you have found another student to take over your room. They must be a full-time registered LSE student, not currently living in halls. We will try to offer your room to them, but we cannot guarantee.
  • Yes. This student would like to take over my contract.
  • 5. Why are you leaving your accommodation?
    The reasons you give us will not affect the chances or speed at which we will be able to find a replacement. We only collect this information to monitor our service.
  • Please choose one or more of the following
  • I am aware that a £75 Early Leaver Charge will be applied to my account to cover administrative and cleaning costs.
  • By submitting this form, I authorise the RSO to re-sell my room for occupation from the 10 June 2017. I understand that if I change my mind after submitting this form, there is no guarantee that my room or any other LSE accommodation will be available. I consent to LSE processing the personal data (including sensitive personal data) that I have included in this form and you collect from me in accordance with this privacy notice and the School’s Data Protection Policy.

 

What happens after you've submitted an early leaver form?

1. We confirm receipt of your request to leave.

2. We'll notify your hall.

3. If you're deferring your studies or leaving LSE, we'll verify your final date of study with the Registry.

4. We start looking for a replacement student to take over your contract. This may take some time and we can't guarantee that we'll find someone.

5. If we've found someone, we'll contact you to confirm details and add a £75 early leaver fee to your account.

6. You'll need to remove all your belongings from your room and hand in all keys by 10am on the agreed departure date. 

7. We'll refund your deposit (minus any charges for damages) after you have moved out.

Key facts

  • If you are leaving LSE or deferring your studies, we only hold you liable for 28 days after the date of your departure. If we find someone earlier, you will get a refund for any extra nights you have already paid for, from the date that your replacement accepts your room.
  • We may need to access your room for viewings.
  • We may only give you 24 hours notice to vacate your room.
  • Hand in your keys when you leave. If you don't we'll continue to charge you for the room, even if you've interrupted your studies or the 28 days liability period has passed. 
  • If we find someone to take up your room, we'll add a £75 early leaver fee to your account.
  • We'll refund your deposit minus any charges for damages after you have moved out.
  • If you change your mind, tell us straight away. Withdrawing your early leaver request may only be possible before we have re-sold your room.

Full details are on the Early leaver form information [PDF] 

Swap rooms in a hall or between halls

If you want to move to a different room in your hall or another LSE hall, you need to find a suitable student to swap with. We allow swaps after the first two weeks of Michaelmas Term and up until 22 April each year.

Who can use this form?
Students in LSE halls and Sidney Webb House.

To start the swapping process you need to:

  1. Check that it's two weeks into Michaelmas term and no later than 22 April.
  2. Download and print the accommodation swap form [PDF]. 
  3. Get it signed by the wardens and managers/administrators (in both halls, if applicable).
  4. Pay the £50 administration fee (each of you will be charged).
  5. Return the completed form to the Residential Services Office at least three days before the swap.
  6. You may also need to complete a new inventory and next of kin form (your hall will let you know).

Room swap FAQ

Q: What if I'm in Lilian Knowles House or an urbanest or University of London hall? 
You can't use this form to swap rooms with another student if one or both of you are in a non-LSE hall. If both of you live in a hall with the same provider, the local reception staff will be able to tell you if and how you can swap.

Q: What if I live in a non-LSE hall and want to swap with someone in an LSE hall?We will try to accommodate the request, but you need to have permission from your hall first. You can only swap with someone suitable for your hall and room. Please contact us [insert contact us] for advice first.

Q: Can I swap into a room that's currently empty?
No, vacant rooms are reserved for students who don't yet live in halls.

Stay in halls during the Christmas, Easter, or summer vacation

Christmas and Easter vacations

If you are in a hall with a 31 week contract that doesn't cover the Christmas and Easter vacations, you may be able to book extra accommodation.

Different rates apply during the vacation periods and we cannot guarantee you the same room or room type. Payment for rooms over the Christmas and Easter vacations need to be made when you book. Visit Staying at your hall during Christmas or Easter.

Summer vacation

If you are in a hall with a 31, 38 or 40 week contract that does not cover the summer vacation, you can apply for a room over the summer in another hall.  For longer stays, see what's available and how you can apply at: Summer vacation accommodation

Short stays of a week or less may be possible at your hall. Speak to reception for details.

Arrive early, before your contract starts

You may be able to arrive before your contract starts, but the process depends on which hall you're in for term time. Visit Arriving early at your hall.