Open access field notes

Open Access

Contents

Information on this subject is broken down under the following headings:

Follow the links to skip directly to the relevant piece of content. 

 

Deposit your research

What is LSE Research Online?

LSE Research Online is the institutional repository for the London School of Economics and Political Science. It aims to be a complete database of research produced by LSE staff, containing articles, working papers, books, book chapters, reports, discussion papers, research blogs, datasets and more.

LSE Research Online provides a platform for LSE staff to include citations to their work, and Open Access to full text research where permitted by publishers and copyright law.  

Why deposit in LSE Research Online?

Key features include:

  • increased visibility of research
  • funder compliance (REF2020, RCUK)
  • download statistics
  • Google Scholar citations
  • social media sharing and Altmetrics
  • links to LSE Experts and departmental websites

How do I deposit?

  • Email us your accepted manuscript. This should be done immediately and no later than 3 months after acceptance. 
  • We'll check publisher policies and guide you through making your paper available at the right time.

What is your accepted manuscript?

It is your own final version, after peer-review and any subsequent edits, but without any publisher formatting such as logos and pagination. It can also be referred to as a post-print or AAM. For further information, visit HEFCE's Frequently Asked Questions pages.

What happens if I leave LSE?

Email the team, who will be able to assist in downloading your records in a flexible format. 

 

Comply with your funder

Use our decision tree to ensure that you comply with the open access mandates of the Higher Education Funding Council for England (HEFCE) and Research Councils UK (RCUK). If you find that you need to apply for an APC, read the Article Processing Charge guidance.

When you email us with your accepted manuscript, the team will be able to let you know if anything further needs to be done to make it HEFCE and RCUK compliant. If your embargo period is not compliant with the RCUK rules, then the team will work with you to make your paper gold open access under a Creative Commons licence.

If you receive funding from a different source and are unsure of your open access obligations, please contact us for support.

HEFCE and RCUK compliance decision tree

Request funding for an APC

The LSE Open Access Publications Policy favours the no-cost 'green' route to Open Access, which consists of depositing appropriate versions of research outputs in LSE Research Online

This said, there will be cases though when specific funders' requirements can only be met when the final published article is made freely available online immediately and permanently, usually after payment of an Article Processing Charge (APC) -  also called Gold Open Access.

In these cases, the author may be eligible to request funding to cover the cost of Open Access. 

If you are uncertain about your eligibility for an APC payment or have further questions, please contact us.

RCUK

OA Policy: RCUK

Funded peer-reviewed journal articles or conference papers must be made available open access within 12 months of the date of publication (ESRC/AHRC) or 6 months (MRC, EPSRC, NERC, BBSRC, STFC).

Papers must include:

  • An acknowledgement of RCUK funding, eg:

"This work was supported by the Economic and Social Research Council [grant number xxxx]; and the Natural Environment Research Council [grant number yyyy]."

Articles requiring an APC to be paid to fulfil RCUK requirements should be made available using the most liberal and enabling licence, ideally CC-BY.

Are funds provided?

RCUK provides LSE with an annual block grant to support their open access policy. 

This grant is managed centrally by the Library on a first come first served basis. 

Am I eligible?

  • Your publication must arise wholly or in part from RCUK funded research.
  • Journal complies with RCUK Policy on Open Access.
  • Journal does not allow RCUK compliant Green deposit or there is a compelling case for choosing Gold Open Access.
  • You must be either the corresponding author or grant holder.

How do I apply?

Contact us and provide the following information: 

  • Manuscript Title
  • Journal Title & Publisher
  • Funding Council and Grant Number
  • Name of Principal Investigator
  • Name of Grant Holder

European Commission

OA Policy: European Commission (ERC, FP7, Horizon 2020)

Research articles, monographs - and associated research data - wholly or partly funded by ERCFP7 or Horizon 2020 must be made available open access within 12 months of the date of publication (SSH subjects) or 6 months (STEM subjects).

Beneficiaries must:

  • Provide an acknowledgement of funding in the following format:

"This project has received funding from the [European Union's Horizon 2020 research and innovation programme] under grant number No. [Number]."

  • Deposit a copy of the article in an institutional or subject repository, even if the gold route (or hybrid payment) has been chosen. 
  • Include the publication date, the length of the embargo period (if applicable) and a persistent identifier.
  • Add the paper into the final report to the European Commission.

In all cases, the Commission encourages authors to retain their copyright and grant adequate licences to publishers (eg CC-BY or CC0 licences). 

Are funds provided?

No. OA fees must be budgeted into grants as "direct eligible costs", provided they are incurred during the project.  

Closed FP7

OA Policy: Closed FP7 projects

The European Commission are running a pilot open access for new publications from completed  FP7 projects with an end date of 1 January 2013 or later. 

Are funds provided?

Yes, externally.

Am I eligible?

  • You must either be an FP7* project coordinator or a partner.
  • Your publication must either be a research article, a contribution to conference proceedings, a book chapter or a monograph, or a data and software publication.
  • Your peer-reviewed publication must be accepted in a fully Open Access Journal.
  • Your research paper must be published under a CC-BY license (CC-BY-NC for monographs during the first year).
  • Text mine.
  • Your paper must be deposited into an OpenAIRE compliant repository (such as LSE Research Online) within 12 or 6 months of publication depending on your research area.

*ERC grants and Marie Curie actions are also eligible for this funding as part of the FP7’s IDEAS resp. PEOPLE program

How do I apply?

The OpenAIRE central service collects requests for funding from eligible FP7 projects. They also run a helpdesk to answer your questions about the FP7 OA pilot and the ERC OA Guidelines.

Or

Contact us when you have a paper accepted for publication and we will advise on a case-by-case basis.

Strict conditions apply:

The OpenAIRE project:

  • Will NOT refund any APCs.
  • Will NOT fund any papers published in hybrid journals.
  • Has set a cap of 2,000 euros per APC.
  • Will fund a maximum of 3 publications per project.
  • Will not allow retrospective claims on fees already paid.

Funding from LSE

The School provides an internal fund to support the publication of outputs which haven't received any funding and are going to be accepted in born open access journals. A born open access journal does not charge any subscription fees and makes all their content freely available to readers. Most of them charge an Article Processing Charge (APC) to the author/institution.

The budget is managed centrally by the Library on a first come first served basis.  

Am I eligible?

  • Journal offers a Creative Commons Attribution license (CC-BY).
  • Details of the research outputs must be deposited to LSE Research Online (LSERO) upon the date of acceptance.

How do I apply?

Contact us and provide the following information:

  • Name(s) of LSE author(s) along with their Department/Centre
  • Manuscript Title
  • Date of Acceptance
  • Journal Title and Publisher

 

Open Access for PhD and Early Career Researchers

There are a number of benefits to making your PhD thesis available via Open Access:

  • Increases visibility and exposure of your research.
  • Increases your network, by making connections with researchers abroad.
  • Publishers can identify potential book material.
  • Usage statistics will be available to show how often the thesis was downloaded.
  • Provides potential for increased funding opportunities and collaborations.
  • Preservation and provenance of the work is guaranteed.

LSE Theses Online

Under School regulations, once a successfully completed PhD has passed examination, students must submit a final copy in electronic form to lsethesesonline@lse.ac.uk. This applies to all PhD theses from 2011-12 session onwards.

Theses will be made publicly available to download via LSE Theses Online.

All works deposited in LSE Theses Online are done so under the LSE Theses deposit agreement, which is available on the LSE Theses Online FAQs.

Copyright

Before a thesis is uploaded to LSE Theses Online it is checked for third party copyright material. Students have a responsibility to ensure they are not infringing the rights of any third party in their thesis.

Support on issues relating to copyright and intellectual property rights is available to students throughout their PhD research: