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Information for LSE Departments on Forming Erasmus Agreements

Who manages Erasmus + at LSE?

With the exception of the Erasmus Mundus MA Global Studies in the Department of Economic History, Erasmus student and staff exchanges are managed by the Erasmus Coordinators in the Student Services Centre.

At the LSE, the Erasmus Coordinators have the dual role of managing the International Student Visa Advice and managing Erasmus + processes.  The team consists of:

  • Bethan Ovens - International Student Immigration Service Manager and Erasmus Coordinator
  • Laura Dyson - Senior International Student Immigration Adviser and Erasmus Coordinator
  • Joanna Ghobar - Erasmus Assistant (one day per week)

My department wants to set up an Erasmus exchange.  What do I need to do?

Requests for new exchanges are driven by the departments within the School. However, the agreement process is centrally approved and managed. 

To request a new Erasmus exchange, you should do the following:

  • Write a rationale for the exchange between your LSE department and an equivalent unit at the prospective partner institution.  It should include some details about the prospective partner unit, including how an exchange will enhance the learning/research environment of your Department. It should also indicate the extent to which you expect the exchange to be balanced over a 3-5 year period. Please note that approval is unlikely to be granted to establish an agreement simply to facilitate a one-off visit to/from another institution.
  • Decide who the exchange is aimed at staff, students or both. The Erasmus Coordinators can help you with information on the minimum requirements for Erasmus funding, prospective numbers and length of exchanges.
  • Send the rationale to Erasmus@lse.ac.uk.
  • The Erasmus Coordinators will send the information to Academic Partnerships for consideration.  Final approval will be given by the Pro-Director (Teaching and Learning).
  • Once approval is given, we will prepare the bilateral agreement for signing.  The Erasmus Coordinators must have oversight of any bilateral agreements as we submit the requests for funding and report to the European Commission. Bilateral agreements can only be signed by the School Secretary due to the School's financial regulations.

What do I need to consider when setting up a new exchange?

  • Agreements must be bilateral.  You may be approached to set-up an agreement because an institution/contact wishes to send one of their students/staff to us under Erasmus.  Requests for partnerships where a department does not intend to send any staff/students on exchange may not be approved under Erasmus because they do not meet the European Commission's requirements.
  • Funding may not be available immediately.  The Erasmus Coordinators are required to bid for Erasmus funding each year.  The amount of money we receive is calculated on amount of exchanges requested versus the amount of exchanges that took place. We submit our bid for funding in early February for the Erasmus year to start in June. We recommend that if you wish to benefit from Erasmus funding, you should apply to have your exchange approved by the start of Lent Term so that we can include your prospective exchanges in our bid.
  • Undergraduate exchanges. The only undergraduate exchange which is eligible for Erasmus funding is the School-wide Sciences Po exchange.  If you intend to set-up an exchange to an Erasmus-eligible institution, please contact both the Erasmus and Academic Partnerships teams for advice in the same email.
  • Masters exchanges. To be eligible for Erasmus funding, the exchange must take place whilst the student is still registered at  LSE.  Exchanges which take place after the official programme end date are not eligible for Erasmus and students will be required to be self-funding.
  • Student/staff training exchanges.  We do not currently support student/staff training opportunities under Erasmus.  If you have any requests for a training opportunity, we will be able to advise you on your options.

My department has an Erasmus exchange in place that was not organised through the Erasmus Coordinators.  What can I do to get it formally approved?

If your department has signed an agreement under Erasmus, but it has not been formally approved following the process above, it is important that you contact the Erasmus Coordinators.

Each year we are required to submit reports to the European Commission about our partnership arrangements and the exchanges that have taken place.  If we are not able to account for agreements because we are unaware that they are in place, this may affect our funding applications.

Please contact us by email for further advice.

Where can I find more information on Erasmuls?

 

 

 

 

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