Home > Study > PhD Academy > PhD overview: year by year

PhD overview: year by year

 

Year 1

Registration 

Registration takes place in the PhD Academy, LRB 4.03; for further details please see the registration page. In addition to departmental welcome activities, the School runs a number of events during Welcome Week that may be of interest to new research students. 

Attendance

Whilst registered, you are expected to be in regular attendance at the LSE for workshops, seminars and supervisory meetings (unless the School has given you permission to reside outside of the UK). If you are going to be absent from the School for more than 2 weeks you will need to notify your department and the PhD Academy. You will find the School's statement on term dates, vacations and working during MPhil/PhD study under the A-Z of guidance documents.

The way in which you do so will depend on the reason for and length of your absence. If you are: going on a period of fieldwork; undertaking a period of study elsewhere; or interrupting your studies you will need to request permission for this by completing the relevant form on the ‘changes to your registration’ section of the forms and guidance webpages.

If, however, you are going to be absent for a shorter period of time of between 2 and 4 weeks for another purpose (for example, to attend a conference) you should simply email phdacademy@lse.ac.uk confirming the date you will be absent from, when you will return and where you will be.  

Information for research students with a Tier 4 visa

If you are sponsored by the School for a Tier 4 student visa to study in the UK, you need to make sure you understand the conditions of your visa and are not in breach of them. You will find guidance and updates on rule changes on the ISVAT website: http://www.lse.ac.uk/intranet/students/ISVAT/currentstudents/visa-newsletters.aspx

Regulations

There are a number of regulations governing your study at the School: all regulations can be accessed on the School's Calendar. It is your responsibility to ensure you have read and understood all regulations. You can seek advice on the regulations from any member of the Research Degrees Unit team.

The regulations applying to all registered research students include: 

There are also programme regulations for each research programme and guides for each taught course at the School. 

Additionally, there are a number of related policies and guides that might be of interest to you as a research student, which include: 

You will find a copy of the School's policies on the Policies and procedures webpage.

Courses

Choosing courses is done in LSE for You (LFY), LSE's web-based self-service student administration system. If you are attending a course and not taking the assessment for it, please contact phdacademy@lse.ac.uk. Please see below for links to the various courses and registration details.

Taught/online courses and examinations  -  Methodology courses  -  

Academic and Professional Development courses

Support

If you experience a problem with your programme of study there are a number of places you can go to for help. You should always try and resolve any issues immediately by discussing it with your supervisor where possible. You can also take an issue to the Doctoral Programme Director for your department and/or the Head of Department

Research ethics

Researchers have responsibilities – to society, to funders, to their institution, and to those taking part in their research. For any research involving human participants, or data relating to identifiable human subjects, researchers are required to complete a research ethics review, and should begin by reading the LSE Research Ethics Policy.

The LSE Research Ethics Policy aims to 

  • promote a culture within the School whereby researchers conscientiously reflect on the ethical implications of their research
  • encourage researchers to properly consider such discipline-specific frameworks, statutory requirements and best practice guidelines as may be relevant to their research

Researchers need to consider a number of issues, such as the potential effects of the research they conduct – on participants, on those who may be indirectly affected by the outcomes of that research, and on those conducting the research. Researchers must also ensure they comply with any relevant statutory requirements – such as the UK Data Protection Act, the Mental Capacity Act. 

If you have any queries concerning the Ethics Policy please contact Lyn Grove, research.ethics@lse.ac.uk

Progress monitoring

The PhD Log should be used to record meetings with your supervisor throughout your time at the School. You will also be able to find your submission deadline and other information on the Log and can use it to post work for comment. You should discuss with your supervisor how you will use the Log.

At the end of the first year, your academic progress will be reviewed by your department and a decision made as to whether it is sufficient so that you can be re-registered for the following academic year. You should check your departmental PhD Student Handbook for further information on how progress review will be conducted. The Regulations for Research Degrees (paragraphs 19-21) set out School-wide requirements for progress review.

Upgrade

If you are initially registered on an MPhil/PhD programme, you will need to be upgraded to PhD status at the end of the first or second year.  You will find further information on School-wide upgrade requirements in the Regulations for Research Degrees (paragraphs 22-25).  You should check your departmental PhD Student Handbook for further details.

For MRes/PhD programmes, upgrade to PhD status will have been part of your progression from the MRes programme and registration onto the PhD programme.

Changes to your registration

At certain times you may need to apply for a change to your student registration. You will need to complete the relevant form to request such a change which you will find at forms. You can speak to a member of the PhD Academy team about any questions you may have before submitting your request. 

Interrupt your studies [Word] -  change to part-time status [Word]  -  Undertake fieldwork [Word]

Reside outside the UK [Word]  - Extend your period of registration [Word]

iThenticate: using text-matching software 

The School makes text-matching software (iThenticate) available to its research students who might wish to use it to check their written work.   Some departments also require students to use it, for example, as a part of the upgrade process.

If you are a research student and wish to use the software, please email phdacademy@lse.ac.uk and we will set up an account for you.

You should check with your department (in the PhD Student Handbook) whether use of iThenticate is required as a part of your programme. If it is, an account should have been set up for you.

A copy of the Quick Start User Guide for iThenticate is provided here for your information: Quick Start User Guide You will also find further instructions on how to use the software on the iThenticate website. Fuller guidance is provided in the iThenticate User Manual.

Should you have any questions about using the software or reading a report produced by it, please contact a member of the PhD Academy team.

Year 2

Re-registration 

Your department will confirm with the PhD Academy whether or not you have met the academic progression requirements from your first year and can be re-registered for year 2 We will email you to confirm that either we have re-registered you automatically (which means you do not need to attend in person to do so) or to let you know that you need to come to our office with the relevant documents in order to complete the re-registration process.

Attendance

Whilst registered, you are expected to be in regular attendance at the LSE for workshops, seminars and supervisory meetings (unless the School has given you permission to reside outside of the UK).

If you are going to be absent from the School for more than 2 weeks you will need to notify your department and the PhD Academy.You will find the School's statement on term dates, vacations and working during MPhil/PhD study under the A-Z of guidance documents. The way in which you do so will depend on the reason for and length of your absence.  If you are: going on a period of fieldwork; undertaking a period of study elsewhere; or interrupting your studies you will need to request permission for this by completing the relevant form on the ‘changes to your registration’ section of the forms and guidance pages and complete the relevant form.

If, however, you are going to be absent for a shorter period of time of between 2 and 4 weeks for another purpose (for example, to attend a conference) you should simply email phdacademy@lse.ac.uk confirming the date you will be absent from, when you will return and where you will be.  

Information for research students with a Tier 4 visa

If you are sponsored by the School for a Tier 4 student visa to study in the UK, you need to make sure you understand the conditions of your visa and are not in breach of them. You will find guidance and updates on rule changes on the ISVAT website: http://www.lse.ac.uk/intranet/students/ISVAT/currentstudents/visa-newsletters.aspx

Regulations

You continue to be governed by the School’s regulations, please see regulations for further details.  

Courses

If you are taking any courses in your second year, you can choose them using LSE for You (LFY), LSE's web-based self-service student administration system. If you are attending a course and not taking the assessment for it please contact phdacademy@lse.ac.uk before the examinations take place. Please see below for links to the various courses and registration details.

Taught/online courses and examinations -  Methodology courses  - Academic and Professional Development courses 

Support

If you experience a problem with your programme of study there are a number of places you can go to for help. You should always try and resolve any issues immediately by discussing it with your supervisor where possible. You can also take an issue to the Doctoral Programme Director for your department and/or the Head of Department

Research ethics

Researchers have responsibilities – to society, to funders, to their institution, and to those taking part in their research. For any research involving human participants, or data relating to identifiable human subjects, researchers are required to complete a research ethics review, and should begin by reading the LSE Research Ethics Policy.

The LSE Research Ethics Policy aims to 

  • promote a culture within the School whereby researchers conscientiously reflect on the ethical implications of their research
  • encourage researchers to properly consider such discipline-specific frameworks, statutory requirements and best practice guidelines as may be relevant to their research

Researchers need to consider a number of issues, such as the potential effects of the research they conduct – on participants, on those who may be indirectly affected by the outcomes of that research, and on those conducting the research. Researchers must also ensure they comply with any relevant statutory requirements – such as the UK Data Protection Act, the Mental Capacity Act. 

If you have any queries concerning the Ethics Policy please contact Lyn Grove, research.ethics@lse.ac.uk

Progress monitoring

The PhD Log should be used to record meetings with your supervisor throughout your time at the School. You will also be able to find your submission deadline and other information on the Log and can use it to post work for comment. You should discuss with your supervisor how you will use the Log.

At the end of your third year, your academic progress will be reviewed by your department and a decision made as to whether it is sufficient so that you can be re-registered for the following academic year. You should check your departmental PhD Student Handbook for further information on how progress review will be conducted. The Regulations for Research Degrees (paragraphs 19-21) set out School-wide requirements for progress review.

Upgrade

If you are initially registered on an MPhil/PhD programme, you will need to be upgraded to PhD status at the end of the first or second year.  You will find further information on School-wide upgrade requirements in the Regulations for Research Degrees (paragraphs 22-25).  You should check your departmental PhD Student Handbook for further details.

For MRes/PhD programmes, upgrade to PhD status will have been part of your progression from the MRes programme and registration onto the PhD programme.

Changes to your registration

At certain times you may need to apply for a change to your student registration. You will need to complete the relevant form to request such a change which you will find at forms. You can speak to a member of the PhD Academy team about any questions you may have before submitting your request.

Interrupt your studies [Word] -  change to part-time status [Word] - Undertake fieldwork [Word]

Reside outside the UK [Word] -  Extend your period of registration [Word]

iThenticate: using text-matching software 

The School makes text-matching software (iThenticate) available to its research students who might wish to use it to check their written work.   Some departments also require students to use it, for example, as a part of the upgrade process.

If you are a research student and wish to use the software, please email phdacademy@lse.ac.uk and we will set up an account for you.

You should check with your department (in the PhD Student Handbook) whether use of iThenticate is required as a part of your programme. If it is, an account should have been set up for you.

A copy of the Quick Start User Guide for iThenticate is provided here for your information: Quick Start User Guide You will also find further instructions on how to use the software on the iThenticate website. Fuller guidance is provided in the iThenticate User Manual.

Should you have any questions about using the software or reading a report produced by it, please contact a member of the PhD Academy team.

Year 3

Re-registration 

Your department will confirm with the PhD Academy whether or not you have met the academic progression requirements from your second year and can be re-registered for year 3 We will email you to confirm that either we have re-registered you automatically (which means you do not need to attend in person to do so) or to let you know that you need to come to our office with the relevant documents in order to complete the re-registration process.

Attendance

Whilst registered, you are expected to be in regular attendance at the LSE for workshops, seminars and supervisory meetings (unless the School has given you permission to reside outside of the UK).

If you are going to be absent from the School for more than 2 weeks you will need to notify your department and the PhD Academy.You will find the School's statement on term dates, vacations and working during MPhil/PhD study under the A-Z of guidance documents. The way in which you do so will depend on the reason for and length of your absence.  If you are: going on a period of fieldwork; undertaking a period of study elsewhere; or interrupting your studies you will need to request permission for this by completing the relevant form on the ‘changes to your registration’ section of the forms and guidance pages.

If, however, you are going to be absent for a shorter period of time of between 2 and 4 weeks for another purpose (for example, to attend a conference) you should simply email phdacademy@lse.ac.uk confirming the date you will be absent from, when you will return and where you will be.  

Information for research students with a Tier 4 visa

If you are sponsored by the School for a Tier 4 student visa to study in the UK, you need to make sure you understand the conditions of your visa and are not in breach of them. You will find guidance and updates on rule changes on the ISVAT website: http://www.lse.ac.uk/intranet/students/ISVAT/currentstudents/visa-newsletters.aspx

Regulations

You continue to be governed by the School’s regulations, please see regulations for further details.  

Courses

If you are taking any courses in your third year, you can choose them using LSE for You (LFY), LSE's web-based self-service student administration system. If you are attending a course and not taking the assessment for it please contact phdacademy@lse.ac.uk before the examinations take place. Please see below for links to the various courses and registration details.

Taught/online courses and examinations -  Methodology courses  - Academic and Professional Development courses  

Support

If you experience a problem with your programme of study there are a number of places you can go to for help. You should always try and resolve any issues immediately by discussing it with your supervisor where possible. You can also take an issue to the Doctoral Programme Director for your department and/or the Head of Department

Research ethics

Researchers have responsibilities – to society, to funders, to their institution, and to those taking part in their research. For any research involving human participants, or data relating to identifiable human subjects, researchers are required to complete a research ethics review, and should begin by reading the LSE Research Ethics Policy.

The LSE Research Ethics Policy aims to 

  • promote a culture within the School whereby researchers conscientiously reflect on the ethical implications of their research
  • encourage researchers to properly consider such discipline-specific frameworks, statutory requirements and best practice guidelines as may be relevant to their research

Researchers need to consider a number of issues, such as the potential effects of the research they conduct – on participants, on those who may be indirectly affected by the outcomes of that research, and on those conducting the research. Researchers must also ensure they comply with any relevant statutory requirements – such as the UK Data Protection Act, the Mental Capacity Act. 

If you have any queries concerning the Ethics Policy please contact Lyn Grove, research.ethics@lse.ac.uk

Progress monitoring

The PhD Log should be used to record meetings with your supervisor throughout your time at the School. You will also be able to find your submission deadline and other information on the Log and can use it to post work for comment. You should discuss with your supervisor how you will use the Log.

At the end of your third year, your academic progress will be reviewed by your department and a decision made as to whether it is sufficient so that you can be re-registered for the following academic year. You should check your departmental PhD Student Handbook for further information on how progress review will be conducted. The Regulations for Research Degrees (paragraphs 19-21) set out School-wide requirements for progress review.

Changes to your registration

At certain times you may need to apply for a change to your student registration. You will need to complete the relevant form to request such a change which you will find at forms. You can speak to a member of the PhD Academy team about any questions you may have before submitting your request.

Interrupt your studies [Word] -  change to part-time status [Word] - Undertake fieldwork [Word]

Reside outside the UK [Word] -  Extend your period of registration

iThenticate: using text-matching software 

The School makes text-matching software (iThenticate) available to its research students who might wish to use it to check their written work.   Some departments also require students to use it, for example, as a part of the upgrade process.

If you are a research student and wish to use the software, please email phdacademy@lse.ac.uk and we will set up an account for you.

You should check with your department (in the PhD Student Handbook) whether use of iThenticate is required as a part of your programme. If it is, an account should have been set up for you.

A copy of the Quick Start User Guide for iThenticate is provided here for your information: Quick Start User Guide You will also find further instructions on how to use the software on the iThenticate website. Fuller guidance is provided in the iThenticate User Manual.

Should you have any questions about using the software or reading a report produced by it, please contact a member of the PhD Academy team.

Year 4

Re-registration 

Your department will confirm with the PhD Academy whether or not you have met the academic progression requirements from your third year  and can be re-registered for the final year of your research degree.

We will email you to confirm that either we have re-registered you automatically (which means you do not need to attend in person to do so) or to let you know that you need to come to our office with the relevant documents in order to complete the re-registration process.

Attendance

Whilst registered, you are expected to be in regular attendance at the LSE for workshops, seminars and supervisory meetings (unless the School has given you permission to reside outside of the UK).

If you are going to be absent from the School for more than 2 weeks you will need to notify your department and the PhD Academy. You will find the School's statement on term dates, vacations and working during MPhil/PhD study under the A-Z of guidance documents. The way in which you do so will depend on the reason for and length of your absence. If you are: going on a period of fieldwork; undertaking a period of study elsewhere; or interrupting your studies you will need to request permission for this by completing the relevant form on the ‘changes to your registration’ section of the forms and guidance pages and complete the relevant form.

If, however, you are going to be absent for a shorter period of time of between 2 and 4 weeks for another purpose (for example, to attend a conference) you should simply email phdacademy@lse.ac.uk confirming the date you will be absent from, when you will return and where you will be.  

Information for research students with a Tier 4 visa

If you are sponsored by the School for a Tier 4 student visa to study in the UK, you need to make sure you understand the conditions of your visa and are not in breach of them. You will find guidance and updates on rule changes on the ISVAT website: http://www.lse.ac.uk/intranet/students/ISVAT/currentstudents/visa-newsletters.aspx

Regulations

You continue to be governed by the School’s regulations, please see regulations for further details.  

Courses

If you are taking any courses in your fourth year, you can choose them using LSE for You (LFY), LSE's web-based self-service student administration system. If you are attending a course and not taking the assessment for it please contact phdacademy@lse.ac.uk before the examinations take place. Please see below for links to the various courses and registration details.

Taught/online courses and examinations -  Methodology courses  - Academic and Professional Development courses  

Support

If you experience a problem with your programme of study there are a number of places you can go to for help. You should always try and resolve any issues immediately by discussing it with your supervisor where possible. You can also take an issue to the Doctoral Programme Director for your department and/or the Head of Department

Changes to your registration 

Although you are in the final year of your programme, you may need to make a change to your registration status. You will need to complete the relevant form to request such a change which you will find on the forms page. You can speak to a member of the PhD Academy team about any questions you may have before submitting your request.

Interrupt your studies [Word]-  change to part-time status [Word] - Undertake fieldwork [Word]

Reside outside the UK [Word] -  Extend your period of registration [Word]

iThenticate: using text-matching software 

The School makes text-matching software (iThenticate) available to its research students who might wish to use it to check their written work.   Some departments also require students to use it, for example, as a part of the upgrade process.

If you are a research student and wish to use the software, please email phdacademy@lse.ac.uk and we will set up an account for you.

You should check with your department (in the PhD Student Handbook) whether use of iThenticate is required as a part of your programme. If it is, an account should have been set up for you.

A copy of the Quick Start User Guide for iThenticate is provided here for your information: Quick Start User Guide You will also find further instructions on how to use the software on the iThenticate website. Fuller guidance is provided in the iThenticate User Manual.

Should you have any questions about using the software or reading a report produced by it, please contact a member of the PhD Academy team.

MPhil and PhD Examinations

As you enter the final year of your programme you will need to begin thinking about the preparation for submitting your thesis and your viva examination. 

Examination Entry
At least three months before you plan to submit your thesis you should start completing the Examination entry form with your supervisor.

Your supervisor is responsible for nominating your examiners although it is likely that he/she will discuss possible nominations with you to ensure they are the most appropriate choice: Guidelines on Nominating Examiners   [PDF]

Completed entry forms should be returned to the PhD Academy at least two months in advance of submitting your thesis: this is to allow sufficient time for your examiners to be formally appointed (see below). If you are unable to meet this deadline, please seek advice from a member of the PhD Academy team. 

Once we have received your completed examination entry form, the examiner nominations are sent to the relevant subject panel for approval. We will then formally invite the examiners to act. Until the examiners have confirmed with the RDU that they can act, they are not appointed as your examiners. Therefore, we cannot send your thesis to them until that time and no arrangements for the viva examination should be agreed.  

In cases where an examiner nomination is not approved or an examiner is no longer able to act, supervisors will need to nominate a new examiner using the following form: replacement examiner nomination form [Word]

Submitting your thesis
You will need to submit two soft-bound copies of your thesis to the PhD Academy formatted in line with the School's requirements (Formatting and binding your thesis) [PDF]. The front pages of your thesis should contain certain information (Template for thesis front pages) [PDF].  

IMT Training run a PhD Thesis Surgery which may be of help to you when formatting your thesis.

You must submit your thesis by the deadline (if you are unsure what your deadline is, please email phdacademy@lse.ac.uk). Theses that are submitted late cannot be accepted without an approved extension from the Research Degrees Subcommittee Chair. You should ensure you allow time for the final editing, printing and binding of your thesis within your deadline. If you are unable to submit your thesis (or submit a revised thesis) by the deadline, please see the information provided on applying for an extension.  

You can choose to either print and bind your thesis yourself or use a company to do this for you.  Details of companies you may wish to use for this purpose can be found at thesis binding , including details for Walter Newbury (who deliver directly to the PhD Academy). 

Once we have received your thesis, and assuming your examiners have been formally appointed, we will then post your thesis to them for examination and confirm with you once we have done so. If your examiners require an electronic copy of your thesis, we can arrange to send this to them and you should discuss this with a member of the RDU team when you submit your thesis. Examiners are not permitted to accept a thesis, in any format, from any source other than from the PhD Academy.  

Editorial help with your thesis

You might wish to seek help from a third party in editing your thesis before you submit it for examination.  You will need to read the School’s Statement on Editorial Help, provide a copy of it to any third party you use and declare what help you have received from a third party in the front pages of your thesis (see template for front pages of your thesis) [PDF].

Viva (oral) examination

Your viva examination will take place at the LSE unless exceptionally, permission has been given for it to take place elsewhere.  It should normally take place within three months of your examiners receiving your thesis.  Your department is responsible for making the arrangements for your viva examination. You should not be involved in making any arrangements for your viva examination.   You will find further information about the viva and other examination arrangements in the: Guidelines for MPhil/PhD examinations [PDF]

Confirmation of your examination outcome

After your examination, the PhD Academy will email you to confirm the examiners' decision and give full details of what you will then be required to do. We ask examiners to confirm their decision to us within two weeks of your viva and we will normally email you confirmation of the examination outcome within two weeks of receiving the examiners’ decision. If you require notification urgently please email phdacademy@lse.ac.uk or phone 020 7955 7761. 

You can find the possible outcomes from the examination at paragraphs 52 (for PhD awards) and 54 (for MPhil awards) of the Regulations for Research Degrees.  We cannot confirm an examiners decision with you until we have received the relevant information from both of your examiners. 

You are welcome to contact the PhD Academy to discuss the outcome of your viva examination at any stage and we will share with you the information we have at that time.

Providing a final copy of your thesis

When you have successfully completed your MPhil or PhD (i.e. once you have completed your viva examination and any revisions your examiners have required you to make in your thesis) and in accordance with the School’s Regulations for Research Degrees (paragraphs 39.3, 41 and 56), we will ask you to provide a final electronic copy of your thesis for deposit in LSE Theses Online. Please note we cannot make an award to you until we have received a final copy of your thesis.

LSETO is the institutional archive for LSE’s PhD theses. It contains full text versions of theses accepted for the qualification of Doctorate at LSE. These full text versions can be freely downloaded.  By depositing your work in LSE Theses Online, you (the author(s), copyright owner or assignee), grant a non-exclusive licence to the LSE on behalf of the British Library of Political and Economic Science for the duration of applicable copyright that warrants:

  • you are the owner of the copyright in the whole Work(s) (including content and layout) or are duly authorised by the owner(s), or the holder(s) of these rights, and have the authority to make this agreement, and give LSE Theses Online the right to publish the Work(s) in its repository
  • that the Work(s) is/are original and does not, to the best of your knowledge, infringe copyright or the other rights of any other person or party, nor does it/do they contain libellous or defamatory material
  • that if the Work(s) has/have been commissioned, sponsored or supported by any organisation you represent, you have fulfilled any obligations required by such contract or agreement

A number of LSE PhD graduates have already benefitted from their work being available in the repository both in promoting their research and in obtaining publishing contracts. There are a number of advantages to making your PhD thesis available in LSETO:

  • raising the visibility and reach of your research. Theses deposited in LSETO appear prominently in search engine results and are indexed by authoritative sources (eg the British Library’s EThOS and DART). Since 2012, theses have been downloaded from LSETO over 300,000 times, worldwide. Several studies also suggest that research that is available open access is more likely to be read and cited.
  • providing a stable, long-term URL that you can use to promote your work, refer potential collaborators, employers and grant providers and enable and track citations and downloads of your PhD 
  • ensuring long-term preservation and access to your research
  • satisfying the open access requirements of funding bodies, such as RCUK
  • protecting against plagiarism by making a reference copy publicly available

In exceptional circumstances, you might need to restrict access to your thesis immediately after the award has been made, for example, on the basis of the protection of individuals who were involved in your research or for commercial exploitation.

In these circumstances it is possible to request restriction of access to your thesis for a period of up to two years. In order to make a request you will need to email the PhD Academy at phdacademy@lse.ac.uk outlining your reasons for restricting access and specifying the amount of time you require your thesis to be restricted for. 

Please ensure you have read the relevant regulation (paragraph 41, Regulations for Research Degrees) and/or seek advice from a member of the Research Degrees Unit team before doing so. Your request will be considered for approval by the Research Degrees Subcommittee  If granted, you will still be required to provide an electronic copy of your final thesis. Your thesis title and abstract will still appear in LSETO, but the full text of it will not be accessible until the end of the agreed period of restricted access. If you also require the abstract/citation of your thesis to have restricted access, you should state this clearly in your request.

The School encourages all PhD graduates to make their research widely available in line with its own Open Access Policy and that of the RCUK.

The School’s policy limits the delay that publishers may wish to impose between online publication and availability via a repository in accordance with the RCUK commitment that “the outputs of publically funded research [is] to be freely available”  The maximum acceptable embargo periods vary according to discipline; for the social sciences it is 12 months. Since LSETO has been operating (2011-12) the experience of our PhD graduates has been that depositing their work in it has had a positive rather than detrimental effect on publishing from their thesis (see information provided above).

However, the School is keen to ensure that there are no barriers to PhD graduates in publishing their work. Therefore, if necessary you can request an embargo on your thesis for a period of up to 12 months on the basis of (possible) publication. Should you wish to make a request you should email phdacademy@lse.ac.uk and provide the following details: whether you have already entered into a contract with a publisher that precludes your thesis being deposited in the repository (if this is the case you will need to provide a copy of the contract); and how long you wish the embargo to be in place (the maximum period is 12 months). 

Your request will be considered by the Research Degrees Subcommittee Chair. If granted, you will still be required to provide an electronic copy of your thesis. Your thesis title and the abstract will appear in LSETO but the full text will not be accessible until the end of the agreed embargo period. 

If, after depositing your thesis in LSETO, you enter into a publication contract that precludes your thesis from continuing to be publicly accessible in the repository, you can make a request for it to be taken down for a period of up to 12 months. In order to make a request, you should email phdacademy@lse.ac.uk with a copy of the publishing contract and specifying for how long within the 12 months possible you would wish public access to your thesis to be taken down for.

Your request will be considered for approval by the Research Degrees Subcommittee Chair. If approved, public access to the full text of your thesis will be taken down temporarily and made available via the repository at the end of the agreed take down period. Your thesis title and the abstract will continue to be accessible via LSETO. If you also need this information to be taken down from the repository you should include this in your request.

Theses deposited in LSETO can be freely read and downloaded, but all other rights are restricted in accordance with current copyright legislation. If you would like to enable further use of your work and, we would encourage you to select a Creative Commons licence, which permit you to dictate further conditions under which your work can be used and shared. These licences allow you to retain copyright while allowing others to copy, distribute, and make specified use of your thesis.

There are six available licences, ranging from CC-BY, which allows others to distribute, remix, tweak, and build upon your work, even commercially, as long as they credit you for the original creation to CC-BY-NC-ND, which only permits others to download your work and share it with others as long as they credit you, but does not allow any commercial use or reformulation.

More information on these licences is available from the Creative Commons website: https://creativecommons.org/licenses. If you would like to apply one of these licences to your thesis or would like advice in this regard, please contact Lsethesesonline@lse.ac.uk.   

Doctorate Extension Scheme 

The Doctorate Extension Scheme (DES) is intended to enable students gaining a doctorate to remain in the UK for an additional 12 month period (after being awarded the PhD) in which to seek work with a Tier 2 employer, to set up as an entrepreneur or to undertake some form of employment. You can undertake any type of work but are not permitted to work as a doctor or dentist in training, or as a professional sportsperson or sports coach. 

  • You can only apply for the DES only
  • if you have a valid Tier 4 or pre-Tier 4 student visa;
  • if you have completed all the requirements for your PhD;
  • 60 days before your expected completion date i.e. the date you will be awarded your PhD; and
  • you are in the UK at the time you apply under the scheme. 

If you do not meet all of these criteria you will not be able to apply under the scheme.

You will need to read the DES Guidance [PDF] note to students and follow the steps set out in it within good time if you wish the School to sponsor you under the scheme.

Proof of examination outcome and degree certificates

Once your examiners have confirmed their decision with the PhD Academy, we can provide written confirmation of their decision.  If you require a letter please email phdacademy@lse.ac.uk

Once you have submitted a final copy of your thesis in accordance with the School’s requirements, we will produce your degree certificate.  This will take up to two months.  We will email you to confirm it is ready and you can either collect it from our office, or we can post it to you.  Please note we cannot provide you with your degree certificate until you have provided a final copy of your thesis.

Requesting Transcripts

If you would like confirmation of any taught modules that you undertook as part of your MPhil/PhD studies, please email the PhD Academy at: phdacademy@lse.ac.uk. Please ensure that you include your full name, date of birth and student number (if known) as well as details of the courses undertaken.

Replacement MPhil/PhD Degree Certificates

The School only issues one certificate to each student but in exceptional circumstances, you can make an application for a replacement. Applications can be made in the event of loss, damage or non-receipt of the original certificate. Please note that you must wait a minimum of 8 weeks from the date of issue of your original degree certificate before making an application for a replacement. This is to allow for a full search to be undertaken of the recorded delivery tracking system used for posting degree certificates.

To make an application for a replacement MPhil or PhD LSE degree certificate, please contact: phdacademy@lse.ac.uk

If your degree certificate was issued by the University of London and not the LSE (your certificate will have the University of London on it) you will need to request a replacement from them. To make an application for a replacement, please contact: diploma.enquiries@london.ac.uk

Graduation ceremonies

The School’s graduation ceremonies take place in July and December each year. In order to attend the July ceremony you will need to have been awarded your degree by 30 April and to attend the December ceremony you will need to have been awarded your degree by 30 September.

To be awarded your MPhil or PhD degree you must have completed the following: 

  • the viva examination;
  • all revisions to your thesis required by your examiners following your viva examination;
    received confirmation that your examiners are now satisfied that the
  • required revisions have been made; and
  • submitted the final copy of your thesis to LSEthesesonline in accordance with the School’s requirements. 

These steps will need to have been completed by the deadlines above in order for you to be able to attend the relevant graduation ceremony.  If you have further questions about how an award is made please contact us at phdacademy@lse.ac.uk

Further information about the ceremonies can be found on the Graduation Ceremonies website.  

Examination re-entry procedures

If your examiners decide that you require a further period (of between 7 and 12 months) in which to revise and resubmit your thesis, you will need to re-enter for the examination. When the PhD Academy confirms the outcome of your original examination, we will also confirm the date by which you will need to submit your revised thesis. One month in advance of that deadline you should complete the Examination re-entry form [Word] and submit it to the PhD Academy. You will also need to pay the £200 re-entry fee using eshop at the same time: LSE eShop

You should follow the same formatting guidelines as provided above.

If you have any questions about this process, please call our office on 020 7955 7761 or e-mail phdacademy@lse.ac.uk.

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