School regulations allow for individual examination adjustments (IEAs) to be made if you have a documented medical, physical or mental health condition and/or a learning disability such as dyslexia or dyspraxia. The purpose of IEAs is to provide an environment that gives all students an equal opportunity in exams. These adjustments are confidential and will not be listed on your transcript or degree certificate.
At LSE the IEA process is run jointly by the Student Services Centre(SSC) and Disability and Wellbeing Service (DWS).
IEAs are intended to remove inequality at the point you take the exam, so Boards of Examiners are not made aware of approved IEAs for any individual candidate. If you feel that your IEAs were insufficient, e.g. as the result of an acute episode of a chronic condition, you should inform the Board by submitting proof of exceptional circumstances
Applying for IEAs
There are two types of IEAs and the application processes are different. It is also worth noting that the processes that are used to put IEAs in place in Higher Education differ substantially between schools, Sixth Form Colleges and Further Education Colleges. As such the IEAs you may have received in the past might not be applicable at the LSE.
IEAs for long term conditions
These exist for the duration of programme studies
In order to apply for IEAs you will need to complete an IEA application form
The recommendations on your IEA application form will be considered by the IEA Panel prior to the IEA deadlines ahead of either the January or Summer exam periods. You will receive an outcome email from the IEA panel once your application and evidence has been considered.
Once approved, agreed IEAs will continue throughout the entirety of your programme studies.
If you believe that you are entitled to IEAs and have not yet completed an IEA application form or an IP (an LSE Inclusion Plan), please contact the DWS as soon as possible, to make an appointment prior to deadline. An Inclusion Plan will be produced if appropriate and any IEA recommendations will be passed onto the IEA Panel for consideration via the IEA application form.
Some useful points to remember:
not all IPs contain IEA recommendations, if you are unsure about the content of your IP the DWS can provide you with a copy
not all IEA recommendations on IPs are agreed by the panel; having an IP in place does not automatically lead to IEAs being put in place.
IEAs for long term conditions are for the duration of programme studies and will only need reviewing should your condition alter.
DEADLINES FOR IEA applications are as follows:
For January Exams:
11 November 2016
For Summer Term Exams:
24 March 2017
**Please note that we are no longer accepting Late Applications for IEAs. Please ensure that your application is in before the deadlines above. **
IEAs for short term conditions
You can apply for short term IEAs if you experience a short term or unexpected medical condition just before or during the examination period, or have other exceptional circumstances that you feel would benefit from short term IEAs.
To apply you need to complete an application for short term IEAs. The form is also available in hard copy from the SSC (in the forms holder near the windows). SSC staff can provide you with advice and guidance on completing your application if needed. All applications for short term IEAs must be supported by up-to-date written evidence in English. DWS have produced a useful document that you can use to collect evidence you will need.
You should bring the form with the evidence SSC who will arrange for the IEA panel to consider it. Forms without evidence will not be accepted – you must present both the form and evidence together. You should be aware that it can take some time to get IEAs in place so even if the panel grants you IEAs following a late application we may not be able to get them in place in time for your exam, please therefore aim to submit your form as soon as possible.
The IEA Panel
All recommendations and applications for IEAs are considered by the IEA Panel. The aim of the panel is to ensure that all IEAs are fair both to the student involved but also all other students. They will check to make sure that all recommendations / applications are properly evidenced and appropriate to the condition.
The panel consists of the following members;
Deputy Head of Student Services
Deputy Head of Student Wellbeing Service
Registration and Examinations Manager
If any of these members are not available they will nominate a deputy so that the panel always consists of three people. A member of the SSC team will act as secretary to the panel – taking minutes and distributing action points.
The IEA Panel meets weekly during Lent Term and the Easter Vacation. Once the exam season starts they meet daily.
The panel aims to consider your application as quickly as possible but even if a decision is made before an exam you must remember, in the case of late and short term applications, that it may not be operationally possible to get the IEAs in place for that exam if the decision is close.
To maintain impartiality students must not contact members the panel directly unless responding to a panel member’s enquiry. The panel secretary will email IEA outcomes to students’ LSE email accounts. If you have queries about the IEA process please contact the Exams team in the first instance on firstname.lastname@example.org.
Appealing an IEA Panel decision
If, having received the outcome email from the IEA Panel, you believe your IEAs are not appropriate then you have the right to appeal. There are two grounds for appeal:
The IEAs do not make sufficient adjustments according to the documentation describing your condition. If you are appealing a decision relating to short-term or late application you must provide new evidence. If you are appealing a decision and you have an LIP (formerly ISSA), you may request an administrative check of the evidence held on your file in DWS. If the check confirms that the IEA decision was appropriate, you may be asked to provide new evidence before your appeal is concluded. If you have information that the DWS has not previously seen, please attach this to your initial appeal; do not wait for the administrative check.
There was a procedural defect in the Panel’s decision making process.
To appeal you must complete the Appeal Against an IEA Decision form. If you are basing your appeal on evidence then you must attach the evidence to the form, if this is new evidence you should also explain why this evidence was not submitted with the original application.
All appeals are considered by the IEA Appeal Panel. The panel consist of the following members;
Head of Student Services
Head of Student Wellbeing Service
If any of these members are not available, or if they were involved in the original panel decision, they will nominate a deputy.
The appeal panel will consider all of the information presented to it and decide whether the original decision was appropriate or if the IEAs should be changed. Please bear in mind that the appeal panel may decide to offer fewer adjustments than were offered initially.
When the panel has made its decision it will contact the student by email and explain the decision.
To maintain impartiality students must not contact members of the appeal panel directly unless responding to a panel member’s enquiry. If you have queries about the IEA Appeal process please contact the SSC Exams team in the first instance on email@example.com.
Location of your exams
If individual examination adjustments (IEA) have been agreed you will take your exam in a designated venue rather than a main exam room. We do this because we cannot put adjustments in place in the main exam rooms
The location of your exam will be shown on the ‘Individual Exam Arrangement and Late Entrants’ list. This is published online, the evening before the exam, at lse.ac.uk/examsdailyarrangements. The information will also be available on the ‘pink lists’ in the Student Services Centre and in the lobby of Clement House on the morning of your exam. Please ignore any rooms showing on your personal timetable in LSE for You.
Your IEAs will only be available in the exam room indicated on the above lists; you will not be able to take advantage of your individual adjustments in any other room.
IEAs are provided for many students and for a variety of reasons. As a result there will usually be several students in the same IEA room. Some of these students will have permission to take rest periods and/or leave the room at different times. As such you are expected to take rest breaks and leave rooms quietly so as to minimise any disruption to other candidates.
Types of individual examination adjustments
The fact sheets below provide some more detail on how some common adjustments work. If you have been granted these adjustments then we recommend that you read the factsheet prior to your exams.
If you require a factsheet in an alternative format then please contact the exams team.
The list above is by no means exhaustive and the panel may offer you different adjustments. If you have any queries about the adjustments that you have been offered please email firstname.lastname@example.org.