Overseas Examination Arrangements

The School requires all students to sit their examinations in London.

There are two key reasons for this;

  • to ensure that the integrity of the examinations are maintained
  • to provide you with the best conditions in which to prepare for and sit your examinations, so giving you the best chance of success.

There may, however, be exceptional cases where there is good cause to arrange an examination sitting overseas.  Applications to sit overseas are considered against the guidelines set out below by a panel. The panel consists of the Head of Student Services and a member of the Exams Team. There is an administration charge of £150 for overseas examinations. 

Please note that if you are experiencing difficulties during the exam period and wish to make the exam board aware of this you should also ensure that you submit an exceptional circumstances form|.

Guidelines

The panel will only consider cases to sit an exam overseas in the following circumstances:

  • serious injury or a serious medical condition affecting you or a close  family member that prevents you from being in, or travelling to, the UK.
  • the death of a close relative – i.e. a member of your immediate family (parent,  sibling, spouse, child) or other person where there is clear evidence that the death would have a similar effect on you.
  • other exceptional circumstances which, in the Panel's view, have had a profound effect on the you to the point of making it inadvisable for the School to require that you should return to the UK.

The panel are unlikely to approve applications that are based on;

  • Employment or Internships
  • Failure to apply for a visa with sufficient time or evidence
  • Personal Convenience
  • Cost of travelling to London

Consideration will also be given to whether sitting the examination overseas may disadvantage you and whether it would be preferable for you to sit the examination the next time it is offered in London (usually the following summer).

Key Dates

  • Applications to sit overseas will not be considered until after the exam timetable has been published at the end of Lent Term unless there are very specific reasons why you feel the panel needs to make an early decision. An example might be a long term illness which you know will prevent you from travelling to London to take re-sit exams.
  • For details of when the exam timetable is published please see Exam Timetable
  • Applications must be returned to the Student Services Centre by midday on Monday 13th April 2015.
  • If you need to apply after the deadline please see Applying after the deadline below.
  • The Panel will respond to your application within 10 working days
  • If your application is successful you should return your Registration form as quickly as possible and at least 10 working days before your first overseas exam.

Procedure

  1. After the timetable has been published you should complete an application form and return it to the Student Services Centre by the deadline. . If you need to apply after the deadline please see below. A link to the application form will appear here in early 2015.
  2. As part of your application you will need to provide official, original, documented evidence in English in support of your request. Applications submitted without supportive evidence will not be considered. 
  3. You will also need to submit a personal statement setting out the reasons for your request. You should include an explanation of why remaining in, or travelling to, London would be inadvisable. 
  4. If you are making an early application please include an exanplantion of why you are applying early.
  5. Your application will be reviewed by the Panel. You will normally be notified of the Panel's decision within 10 working days. 

If the panel approves your application;

  1. You will be emailed with the panel's decision, a copy of the Overseas Exam Registration Form and details of how to make payment.
  2. You will need to find an overseas centre that is willing to accommodate your examination(s).  This should normally be a British Council Office, unless they do not operate in your country. If this is the case it should be a higher education institution, which must be approved by LSE. 
  3. The Registration Form will need to be completed by you and your chosen centre
  4. The completed Registration From should be returned to LSE as quickly as possible and at least 10 days prior to your first overseas exam. 
  5. You should make payment of £150 following the details in the email.
  6. If you are using an institution other than the British Council the Panel will assess the suitability of the centre. The School need to be wholly satisfied that any overseas centre meets the LSE standards of examination service provision and the integrity of the invigilation process. The panel may require you choose a different centre if they feel the one you have suggested is unsuitable. The panel's decision on suitability of centres is final and cannot be appealed. 
  7. LSE will contact your centre to confirm arrangements
  8. LSE will send all exam materials, by DHL, to your centre in good time for your examinations. This pack will include details of any IEAs that should be put in place. 
  9. You will need to arrange to cover any costs that are levied by the centre administering your examination, this includes the cost of sending completed scripts and spare materials back to LSE by courier (scripts sent by regular mail will not be marked because we cannot guarantee they are secure).

If the panel declines your application;

  1. You will be notified by email of the panel's decision. 
  2. In some circumstances the panel may request additional evidence, you are advised to return this as soon as possible. 
  3. You can appeal the decision in some cases (see below).

It is expected that examinations will be sat at the same time as in London. Applications to sit at another time will be considered on an individual basis. Students sitting at alternative times will be required to confirm that they will not make any contact with anybody regarding the paper. If a student is found to be in breach of this it is likely that an allegation will be brought against him/her under the School's  Regulations on Assessment Offences: offences other than plagiarism  | 

Applying after the deadline

You should make every effort to apply by the deadline. Applications made after the deadline may not be possible, simply because there is not time to deliver the materials to your chosen centre. 

In very exceptional cases where circumstances are unforeseen the Panel will decide whether a late application can be considered. Please note however, that even if a late application is accepted in theory there may be practical issues preventing the school from putting arrangements in place at short notice. 

Charges

There is a charge of £150 for overseas examinations. This is payable per centre so, if you sit two exams in one centre you would pay £150. If you sit two exams in two different centres you would need to pay £300.

This charge covers the additional administration and outgoing courier costs associated with overseas arrangements.

You are responsible for any charges levied by the centre and the cost of having your scripts couriered back to LSE. 

Appealing the Panel's Decision

If you believe that your request to sit an examination overseas has been rejected unfairly, you have a right of appeal. All appeals must be based on either:

  • New evidence relating to the circumstances that led to your request for an overseas examination sitting;
  • Alleged procedural defect in the original decision (i.e. that the decision taken was not in line with the criteria set out in section 2 above).

Any appeal will be considered by the relevant Dean (e.g. if the student is a graduate student, the Dean of Graduate Studies will consider the appeal). If an appeal is rejected there is no further right to resubmit it or to or ask for a further review of the decision.

You cannot appeal the Panel's decision on the suitability of a centre. The exams team are the experts 

You cannot appeal the Panel's decision on whether to accept a late application if the Panel refuse the application on logistical grounds (i.e. that there is not enough time to arrange an examination overseas). 

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