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Information for ESRC DTC Award Holders from 2011/12 onwards

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For the full terms and conditions of your award and allowances, please download and keep a copy of the "Key Conditions for ESRC Studentships".

Key Conditions for ESRC DTC Studentships - 2011 starters| (Word)

ESRC related payments are administered by Rose Harris| in the Financial Support Office in accordance with guidance issued to all higher education institutions who have ESRC sponsored students.

Maintenance stipend

The maintenance stipend is intended to cover all normal living expenses.

ESRC stipends are paid in instalments, based on the number of months in each term. The Michaelmas and Lent Terms are three months long, whereas the Summer Term is six months long. This change also applies to the Research Training Support Grant and any other Enhanced Stipend held.

Please note that ESRC maintenance cheques will be split into three months, four months and five months for the Michaelmas, Lent and Summer terms respectively.

Cheques will be available for collection from the Student Services Centre at the beginning of each term. For the 2013/14 session the first cheque will be available within one week after you have registered or re-registered (at the earliest 23 September 2013 for continuing students). The second cheque (Lent Term) on the 13 January 2013 and the third cheque (Summer Term) will be ready for collection by 28 April 2014.

If you have been given a fees only award you will not be eligible for a maintenance stipend.

Renewal of awards

Please can you ensure that your Annual Progress Report form is returned to the LSE Research Degrees Unit |before the end of July to ensure that your renewal for the next session can be processed.

Difficult Language Training

If your research requires you to to acquire or develop a working ability with a difficult language in order to carry out fieldwork or other parts of your research, you may be eligible for additional support. To apply, please complete the form below and submit it to Rose Harris| in the Financial Support Office|. Further information can be found on Page 2 of the Key Conditions for ESRC DTC Studentships - 2011 starters| (Word). 

Difficult Language Training Form| 

Disabled Students Allowance

If you suffer from a health condition which affects your ability to work at a normal pace throughout your research, please contact both Rose Harris| and the LSE Disability and Well-being Service| as you may be eligible for additional funding.

Overseas Fieldwork Expenses

If you are on a full time programme, on the +3 element of your award, and intend to go on field work, you can apply for this additional funding. This can be applied for only once during the period of your ESRC award, but is not available if you are on a fees only award. To apply, please complete the form below and submit it along with a copy of your original research proposal to Rose Harris| in the Financial Support Office|

Overseas Fieldwork Expenses Form|

Overseas Institutional/University Visits

The ESRC have announced that this scheme will close on 31 January 2014. For applications before that point ESRC funded students are required to enter detailed costs of their visit e.g; flights, accommodation and general living expenses and provide justification for these costs. The external assessors will be looking for "value for money" in applications, this does not necessarily mean the cheapest applications will be approved but ones that are of good quality and justifies the cost of the visit.

This additional funding is intended to provide applicants with the opportunity to establish research networks, to disseminate early research findings, to participate in seminars and other academic activities that are directly relevant to their research, or to undertake specialist research training that is not available in the UK.

The ESRC require you to apply for funding three months before the proposed date of your visit, please be prepared to apply by 31 October 2013.

It is a condition that all successful applicants must submit an end of award report within 2 weeks of the end of the visit to Rose Harris.

To apply, please print out the Overseas Institutional|/University Visits form|, the guidance notes and application advice.  It is important that your supervisor reads the notes before he/she authorises the visit.

Once the form has been completed and you have the agreement of your supervisor, please submit the form to Rose Harris| in the Financial Support Office.|

Research Training Support Grant

You are eligible for a combined Research Training Support Grant (RTSG) and UK Fieldwork Allowance. This also applies to part-time and fees only award holders. If you want to apply for the RTSG, you should contact the Department Manager or ESRC contact in your academic department.

More information on the Research Training Support Grant|

Changing your supervisor

If you intend to change your supervisor, you should notify the LSE Research Degrees Unit| in writing.

Internship Scheme (formerly known as Government Placements)

If you wish to take up a public body/government placement you will need to request prior approval from the ESRC. Please can you contact the LSE Research Degrees Unit |to inform them of your intentions.

Interruptions/Leave of absence

Studentships are intended to be held on a continuous basis. Sometimes you may need to interrupt studies, for example as a result of persistent health problems or those of dependants, or to take up the opportunity of a temporary, short term post which can be justified as being highly relevant to your thesis or research training.

Suspension of studies requests must not be considered on the grounds of financial hardship.

Suspensions can be approved provided that:

(i) the period of suspension does not exceed one calendar year in any one instance. Total periods of suspension must not exceed one calendar year during the lifetime of the award;

(ii) your supervisor has given their permission for you to suspend your studies. For CASE awards the collaborative partner must also indicate their approval of any requested suspension period;

(iii) your supervisor certifies that the suspension of studies will not delay the submission of the final thesis by more than the length of the suspension;

(iv) the request is made in advance: retrospective requests cannot be accepted.

What happens if you interrupt retrospectively?
Periods of suspension are usually added to the standard calculation of the thesis submission date and thus taken into account when the ESRC thesis submission rates are calculated. If an award is suspended for any reason, you must repay to LSE any monies overpaid to you including maintenance grant, fieldwork contribution, etc. All debts that arise as a result of over payments, for whatever reason, must be actively pursued by the LSE. Furthermore, you must refund any amount paid, which is more than the amount due for whatever reason, and to which they are no longer entitled by virtue of a change in status of your studentship. This includes any payment for a period after a suspension whether by your own decision or that of the LSE.

Requests for a suspension to your ESRC award should be made in writing and should also include a supporting letter from your supervisor. These requests should be sent to Rose Harris| in the Financial Support Office|.

Maternity leave

If you become pregnant during the period of your ESRC award, the ESRC will allow up to six months paid maternity leave without the level of your award being reduced. Further information can be found on Page 5 of the Key Conditions for ESRC DTC Studentships - 2011 starters| (Word). You will need to complete the form below and submit it to the Financial Support Office.|

Maternity Leave application form| (Word)

Mode of attendance

You should contact the LSE Research Degrees Unit |regarding any changes to your mode of attendance such as interruptions to your study, changing between part time and full time study, and taking Leave of Absence.

Paternity leave

A total of 10 days paternity leave may be taken at any time during a partner's pregnancy or within three months following the birth. This period is regarded as additional leave of absence from studies and the award will not be extended. If the student needs to take any further time, this must be taken as a suspension to the award. Further information can be found on Page 5 of the Key Conditions for ESRC DTC Studentships - 2011 starters| (Word).

You need to contact the LSE Research Degrees Unit| to confirm details about this. Please also inform Rose Harris| in the Financial Support Office.

Transferring your research

If you wish to transfer your research to a different institution you will need to request prior approval from LSE via Rose Harris in the Financial Support Office and LSE Research Degrees Unit|.

Thesis submission dates

Students holding 1+3 awards should submit within 5 years of commencing the '1' (or 4 years from the commencement of the +3).  Students holding +3 awards must submit within 4 years of the commencement of their award.

Part-time students holding +3 awards must submit within 7 years.  Students holding part-time 1+3 studentships will be required to submit within 9 years.

As such students who have a fixed period at full-time - whatever the length - retain their 7 or 9 year submission date, depending on the status of the award.

All students should though aim to submit by the end of their funded period. 

Extending your submission deadline

If you wish to extend your submission deadline you will need to request prior approval from LSE via Rose Harris| two to three months before the submission date deadline.

Finisher/Exit Questionnaire

Please note that all ESRC funded students need to submit the 'finisher/exit questionnaire' upon completion. If you fail to complete this questionnaire, any further applications for funding from the ESRC will not be accepted. A reminder will normally be sent from the Research Degrees Unit with your Annual Progress Report. The original questionnaire should be returned to the ESRC; a copy of the questionnaire should be returned to Rose Harris|.

Finisher/Exit Questionnaire| (Word)

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