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Get involved: student committee, RUG and ASAC

Each year a group of students at each hall is elected to represent their hall’s community.

They work together to improve life in the hall (e.g. by arranging social events or liaising with residences management to improve facilities in the common room) and also attend School-wide meetings to represent the views of students to senior staff in the School (e.g. Residences User Group (RUG) and Academic and Student Affairs Committee (ASAC)).

All committee roles are voluntary, but provide a great opportunity to develop some useful skills.  For more information about what the committee does, how they can help you, and how you can get involved, explore the tabs below. 

Hall Committee

The student hall committee is an elected group of residents. It consists of at least three roles: a president, secretary and treasurer. They may be assisted by an events, wellbeing, international or postgraduate officer and others, depending on the individual hall.

They meet regularly to plan events and to decide how to use your common room fee. For example, they purchase and maintain things like pool tables, games consoles, pianos or magazine subscriptions for the hall.

They are responsible for the Welcome Week programme at the beginning of the year, and a social calendar for the whole year.  The president (or their nominated representative) also sits on the Residences User Group (RUG) allowing them to raise your concerns to senior members of staff at LSE.  If you have ideas for how your hall can become a better place, you can contact the committee to suggest them. 

The committee’s term runs from early Michaelmas term one year, to early Michaelmas term the following year (unless the student graduates from LSE in the meantime).  Elections for the new committee will take place within the first few weeks of the Michaelmas term, and every resident can stand. 

Being on the hall committee offers you the opportunity to improve the residential experience for yourself and others. You’ll also learn new skills and gain credit on your Personal Development Aide Memoir (PDAM).

Look out for emails with information about how to nominate yourself for a position. You don’t need to have any previous experience to put yourself forward - all residents, from all backgrounds, are encouraged to apply.  If you’re not keen on taking on a role yourself, definitely get involved in the elections to help make sure that the most suitable candidate gets the role so that the year ahead is the best it can be.

If you are living in halls, you are represented on the Residences User Group (RUG) and the Academic and Student Affairs Committee by your local student halls committee.

To see who is on your Committee visit lse.ac.uk/currenthallresidents, click on your hall in the left hand menu and select ‘Who’s Who’ on the left hand side.

2015/16 Elections

Nomination and Election Information

Please contact your Halls Warden or current Hall Committee President for details of the process at your hall.  As a guide, the below table shows when the process will start at each hall.

Hall

Nominations Taking Place

Elections Taking Place

Bankside House

Week 5

Week 6

Butlers Wharf Residence

Week 1

Week 2

Carr-Saunders Hall

Week 5

Week 6

Grosvenor House

Week 5

Week 6

High Holborn Residence

Week 5

Week 6

urbanest King's Cross

Week 1

Week 2

Lilian Knowles House

Week 0

Week 1

Northumberland House

Week 5

Week 6

Passfield Hall

Week 5

Week 6

Rosebery Avenue

Week 5

Week 6

Sidney Webb House

Week 0

Week 1

urbanest Westminster Bridge

Week 1

Week 2

If you are thinking of running for a position the below role descriptors might help you decide which role to go for.

Core Positions

(These positions are present in every hall committee).

Please click on the role name to view more information.

President

The President leads the Committee, takes an overview of all activities and chairs Hall Committee meetings. The president also represents the residents of the hall with the hall administration, the LSESU and the Residences User Group (RUG). 

 

The president will have access to the Hall Committee email account and will therefore be able to make use of the Listserv mailing list to contact all residents of the hall.

 

The President will chair regular committee meetings, allowing residents to put forward their views and ideas. 

 

The minutes for this meeting will be distributed by the Secretary.

Secretary

The Secretary is responsible for the administration of the Committee. This includes tasks such as minute taking and communicating with the residents of the hall. Channels they might use include emails, posters, or social networks. 

 

The secretary will have access to the Hall Committee email account and will therefore be able to make use of the Listserv mailing list to contact all residents of the hall.

Treasurer

The treasurer takes responsibility for the Committee funds, which are made up of the “common room” fee that you pay with your rent.

 

The treasurer maintains income and expenditure accounts, operates the bank account, approves purchases and reimburses expenses.  Each term an up to date, comprehensive set of accounts and the latest bank statement should be submitted to Residential.Life@lse.ac.uk in order for the next term’s common room fees to be released to the committee. 

 

Please see more information about the treasurer role, including submission deadlines and payment dates, in Appendix F.

 

Training for this role is available and can be arranged via the LSESU Community and Welfare Officer.

 

Please note: Tighter money laundering regulations, and increasing identity fraud, have made banks cautious about who they allow to be named on a British bank account. 

 

As such, students unable to provide proof of address in the UK for the previous 12 months will struggle to become signatories on the committee bank account and will be unable to fulfil the requirements of the committee Treasurer role.


Students unable to provide proof of address in the UK for the previous 12 months are advised not to stand for the committee treasurer role but are instead encouraged to stand for any other role on the committee.

Optional Positions

(Only some halls have these positions).

Please click on the role name to view more information.

Vice President

The Vice President represents the President in their absence, and helps to ensure the smooth running of the Committee.

Community and Welfare Officer

The Community and Welfare Officer is responsible for making sure that all residents feel happy and supported in their hall.  They will work to publicise the professional support available from other services, and arrange campaigns encouraging residents to take action to look after themselves.

 

There is often a male and a female Community and Welfare Officer at each hall to ensure that both male and female residents have someone they can relate to, and who can focus on specific issues that may only effect male or female students. 

 

However, together they will cater for the needs of all residents.  Community and Welfare Officers will likely work closely with the Peer Supporters assigned to their hall.

Events Organiser

Social activities are a focus of the Committee's activities. The event manager is responsible for planning, organising and publicising events with the help of the other Committee colleagues.

 

At the end of every term the Events Organiser(s) should submit a log of all events run that term to Residential.Life@lse.ac.uk.  This document should include the event title and aim, date, time and location, the rough cost of the event, how many people attended, and any notes or comments.

 

This will be used by future committees for inspiration and to see which events have been successful / what lessons have been learned.  Over time we expect this to become an incredibly valuable document for new committee members.

International Officer

The international officer has the interests of residents from other countries at heart - and helps to promote a truly international feel in the hall.

Environment and Sustainability Officer

The environment and sustainability officer is responsible for creating awareness of environmental and sustainability initiatives within the residence. They work to ensure that all Committee activities are as sustainable as possible. 

 

They are also responsible for helping to execute programmes regarding energy consumption reduction, promoting recycling and environmentally friendly living. 

 

They will work closely with the Sustainable LSE team, the Residences Sustainability Champions and the Green Impact team at the hall.

Postgraduate Officer

The postgraduate officer is in place to represent the needs and preferences of the resident postgraduate community, to publicise postgraduate-focused events taking place on campus and to organise postgraduate events in the hall.

General Course Officer

The General Course officer is in place to represent the needs and preferences of the resident General Course community, to publicise General Course-focused events taking place on campus and to organise postgraduate events in the hall.

Equality and Diversity Officer

The Equality and Diversity Officer promotes diversity within the hall and ensures that the needs of all members of the community are met. They will also represent the community if there are any changes that need to be made to make people feel more comfortable in the hall.

 

Once elected all Hall Committee members are issued a copy of the Hall Committee Handbook.  If you want more information about the role of the committee before nominating yourself, you may find this helpful. 

 

You can view a copy here  Hall Committee Handbook 2015.

  

Residences User Group (RUG) 

The Residences User Group provides a forum for discussion of issues of concern and interest to users of the School’s student residences. The group includes one student from each hall.

To see who is on the committee, for more information including terms of reference, and for a schedule of meetings, visit: Residences User Group.

Provisional dates for RUG 2016/17

Tuesday 18th October 2016 (10.00am - 12.00pm)
Thursday 9th February 2017 (10.00am - 12.00pm)
Thursday 4th May 2017 (10.00am - 12.00pm)

Academic and Student Affairs Committee (ASAC)

On behalf of Academic Board, the Academic and Student Affairs Committee is responsible for School policy and procedure about all aspects of the student experience.

For membership information, terms of reference and  for a schedule of meetings, visit:  Academic and Student Affairs Committee

 

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