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Arranging event podcasts and videos

The Conference and Events Office| and the Rich Media Team| work in partnership to deliver podcasts and videos| of LSE public lectures and events.

If you're organising an event and you would like to make it available as a podcast or video please read the following instructions. There are two sets of instructions, one for events that form part of the LSE public lecture programme| (PLP events|), and another for events which have been organised independently of the LSE events office and are not part of the public lecture programme (non-PLP events|).

 Public lecture programme (PLP) events

Contact the conference and events office| well in advance of your event. They will book the recording, organise recording / filming permission, and add your event to the weekly list of podcast and video requests sent to the Digital Communications Team.

The Rich Media Team| will produce your podcast and publish it on the public lectures podcast and video| channel, Webfeeds|, iTunes U|, SoundCloud| and MixCloud|. Videos are also published on the LSE YouTube| channel. Podcasts are usually published one to two working days after the event (usually the next working day), videos one to five working days after the event.

You will be notified by the events office when the podcast or video is published.

 Non public lecture programme (non-PLP) events

We regret to inform event organisers that from summer term 2015 onward the Rich Media Team| will be unable to edit and produce non-PLP podcasts and videos nor will they be published on the LSE public lecture podcasts pages and Youtube.

You may still request an audio recording from AV Services and/or commission a video recording from Dida Meda (or an alternative provider), however, the media files must be supplied to the Rich Media team pre-edited and ready to go live. TheRich Media Team| will then upload the files to the media server and provide a URL so you can publish the content on your departmental website or blog.  

Audio is recorded using the lecture capture system, it is free of charge and must be booked in advance via AV Services|

Video is usually supplied by DIDA Media|, this is a chargeable service and must be booked in advance, please see below for their current rates. If you prefer you can use an alternative supplier. 

How to book non-PLP audio podcasts

  1. Request a recording from  AV Services by completing the lecture capture request form well in advance of your event. If you have any queries please email imt.AV.Support@lse.ac.uk. The recording is automated and as such it will begin and end exactly the time you specify, please add 30 minuteson the end of the scheduled lecture time to ensure that your lecture is recorded in it's entirety.

  2. Obtain permission in writing from your speaker(s) to record the event and publish the podcast/video on the internet. Please use the LSE speaker release form and copy the text into an email.  A confirmation by return email is sufficient. Ensure that the form/email is kept in a place which is accessible to the departmental manager in case it is needed in future.
  3. Please read - advice for recording public events and pay particular attention to the advice on ensuring good audio quality and handling audience participation.
  4. Email web.richmedia@lse.ac.uk to arrange the transfer of the media files to the Rich Media Team team. They must be edited and ready to go live. Audio files from lecture capture recordings can be obtained from AV Services and there are many online guides for editing audio files using the Audacity editing software which is installed on all school PCs. To transfer the file to the Rich Media Team please use a file sharing service such as dropbox, mailbigfile or wetransfer. Alternatively you can request a shared LSE network folder from the Rich Media Team.
  5. The Rich Media Team team will upload the podcast file to the media server and provide a URL which you can use to publish the podcast on your departmental website or blog.

How to book non-PLP videos 

  1. Obtain permission in writing from your speaker(s) - see point 2 above.

  2. Contact Frank Huang at Dida Media to arrange filming of your event on frank@didamedia.com and cc web.richmedia@lse.ac.uk to make the Digital Communications Team aware of your request. 

    Dida Media filming and editing is charged at the rate of £120 for a 60 minute lecture, or £180 for a 90 minute lecture, including VAT. Filming and editing with slides is charged at the rate of £210 for a 60 minute lecture, or £315 for a 90 minute lecture, including VAT. Dida Media will send an invoice to you on completion of the job.
     
  3. Email web.richmedia@lse.ac.uk to arrange the transfer of the video files to the Rich Media Team team. Dida Media will film the event and will usually provide a copy of the video file directly to the Rich Media Team team. In some cases, however, you may need to transfer the files yourself using a file sharing service or a shared network folder (see point 4 above).

  4. The Rich Media Team team will upload the video to the media server and provide a URL which you can use to publish the podcast on your departmental website or blog. Non-PLP videos are not routinely uploaded to the LSE YouTube channel.

    If you arrange a video recording please ensure that you also request an audio podcast recording (see point 1 - 6 above 'How to book non-PLP audio podcasts') in order that the Digital Communications team can make the event available in both media formats and they have a backup audio track. 

Podcast and video usage statistics

If you require podcast / video usage statistics please contact the Rich Media Team| on web.richmedia@lse.ac.uk|.

Linking and embedding public lecture podcasts and videos in the CMS

LSE web editors who would like to link to a podcast / video or embed a podcast / video in a CMS web page should refer to section 2.4 of the following page in the Web Service guidance in Moodle: publish your audio / video in the CMS|.

Login to Moodle with your LSE login and password, should you require the course enrolment key please email webeditors.enquiries@lse.ac.uk|



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