Home > Staff and students > Staff > Web support > Guides > Video and audio > Arranging event podcasts and videos

Arranging event podcasts and videos

General Advice

The Events Office and the Film and Audio Team work in partnership with AV Services to deliver podcasts and videos of LSE public lectures and events.

If you're organising an event and you would like to make it available as a podcast or video please read the following instructions. There are two sets of instructions, one for events that form part of the LSE public lecture programme (PLP events), and another for events which have been organised independently of the LSE events office and are not part of the public lecture programme (non-PLP events).  

 Public lecture programme (PLP) events

Contact the Events office well in advance of your event. They will book the recording, organise recording / filming permission, and add your event to the weekly list of podcast and video requests sent to the Film and Audio Team.

Important - if powerpoint slides will be used at your event and you request a video recording please ensure that you ask for the slides to be included in the video as we often receive negative user feedback when slides aren't visible. Please note that there is an additional charge for adding the slides to the video and you will need to provide a copy of the Powerpoint slides file to the video production company (Dida Media).

The Film and Audio Team will produce your podcast and publish it on the public lectures podcast and video pages, iTunes, SoundCloud and MixCloud. Podcasts are also made available in most other podcast apps and via an RSS feed. Videos are also published on the LSE YouTube channel. Podcasts are published one to two working days after the event (usually the next working day), videos one to five working days after the event.

You will be notified by the events office when the podcast or video is published.

 Non public lecture programme (non-PLP) events

For a quick overview of the process see this flowchart or for more detailed instructions follow the step-by-step guide below.

Audio is recorded using the lecture capture system, it is free of charge and must be booked in advance via AV Services

Video is usually supplied by DIDA Media, this is a chargeable service and must be booked in advance, please see below for their current rates. If you prefer you can use an alternative supplier. 

Non-PLP audio podcasts step-by-step

  1. Read the advice on recording public events - this contains very important advice please read before continuing.

  2. Request a lecture capture recording from  AV Services by completing the lecture capture request form well in advance of your event. If you have any queries please email imt.AV.Support@lse.ac.uk.

  3. After the event login to echo360 and find the recording in your library (it can take a few hours to process).

  4. Edit your recording in the echo360 lecture capture system using the instructions here. Typically you will need to edit out the extraneous material from the beginning and end. Then publish your recording to the course DPT_Event and email the details of your event to Comms.FilmAndAudio@lse.ac.uk asking them to publish online.

    Alternatively if you would like to perform additional post-production on your recording e.g., adjusting the audio levels or adding mp3 tags, download the audio file from echo360, edit it using audio editing software e.g., Audacity which is installed on all school PCs, and supply the audio file to the comms.filmandaudio@lse.ac.uk using dropbox or a similar file sharing service. 


  5. The Film and Audio Team team will upload the podcast file to the media server and provide you with a media URL which you can use to publish the podcast on your departmental website/blog or social media. When publishing or sharing the media please copy and paste the URL directly from the email from the Film and Audio team and not from a web browser address bar. The URL should always begin with https://media.rawvoice.com/lse_  if it does not viewing statistics for your media will not be recorded.

Non-PLP videos step-by-step 

  1. If you arrange a video recording please ensure that you also request an audio podcast recording (see above 'Non-PLP audio podcasts step-by-step'). This is so that the event can be made available in both media formats (audio is much more popular than video for long-form content such as public events) and there is a backup audio track for your video.

  2. Contact Frank Huang at Dida Media to arrange filming of your event on frank@didamedia.com and cc Comms.FilmAndAudio@lse.ac.uk to make the Film and Audio Team aware of your request.

    Important - we often receive negative user feedback when Powerpoint slides are not visible on the video. If Powerpoint slides will be used at your event please ensure that you request that the slides are incorporated into the video. There is an additional charge for this - see rate card below. You will also need to supply a copy of the Powerpoint slides file to Dida Media. 

    Dida Media filming and editing is charged at the rate of £150 for a 60 minute lecture, or £225 for a 90 minute lecture, including VAT. Filming and editing with Powerpoint slides is charged at the rate of £246 for a 60 minute lecture, or £369 for a 90 minute lecture, including VAT. Dida Media will send an invoice to you on completion of the job. These prices are correct as at September 2017.
     
  3. When it is ready Dida Media will send you a link to download the edited video file. When you have received the link from Dida Media and you're happy for it to be published online forward it to Comms.FilmAndAudio@lse.ac.uk along with the details of the event or a link to a page about the event. If the link you received from Dida Media has expired you can send the file using a file sharing service such as dropbox or similar. 

  4. The Film and Audio Team team will upload the video file to the media server and provide you with a media URL which you can use to publish the video on your departmental website/blog or social media. Non-PLP event videos are not routinely uploaded to the LSE YouTube channel but if can be done on request if the content is suitable and recorded to a good standard. When publishing or sharing the media please copy and paste the URL directly from the email from the Film and Audio team and not from a web browser address bar. The URL should always begin with https://media.rawvoice.com/lse_  If it does not viewing statistics for your media will not be recorded.

Live webcasts

The Events Office choose a small selection of PLP events each term to be webcast live on the LSE Live page and LSE YouTube channel. The service is provided by the Events Office and Film and Audio Team in partnership with AV Services.

Live webcasts are not provided for non-PLP events. It should be noted that on-demand audio podcasts made available after the event are much more popular than live webcasts. This is because people generally prefer to watch/listen at a time of their choosing especially if they live in a different time zone. The audience for live webcasts is relatively small but if it's something that you would like to pursue the Film and Audio team can put you in touch with external providers who would usually charge somewhere between £1000 and £3000 depending on your requirements.     

Podcast and video usage statistics

If you require podcast or video usage statistics please contact the Film and Audio Team on comms.filmandaudio@lse.ac.uk.

Using podcasts and videos in the CMS and Wordpress blogs

If your website has been migrated to the new CMS and templates please contact the Digital Team on comms.digital@lse.ac.uk.

If your website has not yet been migrated to the new CMS and templates please contact comms.filmandaudio@lse.ac.uk.

 

Share:Facebook|Twitter|LinkedIn|