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Arranging event podcasts and videos

The Conference and Events Office and the Digital Communications team work in partnership to deliver podcasts and videos| of LSE public lectures and events.

If you're organising an event and you would like to make it available as a podcast or video please read the following instructions. There are two sets of instructions, one for events that form part of the LSE public lecture programme| (PLP events|), and another for events which have been organised independently of the LSE events office and are not part of the public lecture programme (non-PLP events|).

 Public lecture programme (PLP) events

Contact the conference and events office| well in advance of your event. They will book the recording, organise recording / filming permission, and add your event to the weekly list of podcast and video requests sent to the Digital Communications Team.

The Digital Communications Team will produce your podcast and publish it on the public lectures podcast and video| channel, Webfeeds|, iTunes U|, SoundCloud| and MixCloud|. Videos are also published on the LSE YouTube| channel. Podcasts are usually published one to two working days after the event (usually the next working day), videos one to five working days after the event.

You will be notified by the events office when the podcast or video is published.

 Non public lecture programme (non-PLP) events

The podcast production and publishing service for non-PLP events is provided at the discretion of the Digital Communications| team. It is not always possible to provide podcasts for day long events e.g. conferences, as they typically require the production of multiple podcasts which is very resource intensive. Requests are dealt with on a case by case basis, in some cases the podcasts will need to be supplied to the Digital Communications team pre-edited and ready to go live.

The Digital Communications team reserve the right not to publish the podcast on the main LSE podcasts pages if the audio quality of the recording is not of the requisite quality. In such cases a link will usually be provided in order for you publish the podcast on your departmental web pages. Please read point 3 below for guidance on ensuring good audio quality

Audio podcasts are recorded using the lecture capture system and are free of charge but must be booked in advance via AV Services|. You will also need to contact the Digital Communications| team who will produce and publish the podcast.

Videos are supplied by DIDA Media|, this is a chargeable service and must be booked in advance, please see below for their current rates.

How to book non-PLP audio podcasts

  1. Obtain permission in writing from your speaker(s) to record the event and publish the podcast/video on the internet. The onus is solely on the event organiser to obtain permission and you must keep a copy for future reference. Please use the LSE speaker release form or copy the text into an email.  A confirmation by email is sufficient. Please forward a copy of the consent email / form from all your event speakers to web.richmedia@lse.ac.uk.
  2. Request a recording from AV Services by completing the lecture capture request form. If you have any queries please email imt.AV.Support@lse.ac.uk. Please book your recording well in advance of your event. You will need to specify the room and start / end time of the event. The recording is automated and as such it will begin and end exactly the time you specify. Events often start late and overrun so please add 30 minutes on the end of the scheduled lecture time to ensure that your lecture is recorded in it's entirety. If the venue changes after you have made your request you must inform AV Services of the change else your event will not be recorded.
  3. Please read - advice for recording public events and pay particular attention to the advice on ensuring good audio quality and handling audience participation.
  4. Email details of your event to the Digital Communications team well in advance of your event on web.richmedia@lse.ac.uk Please supply a link to a web page for the event and include the event title, date, time, venue, name of speaker(s) and a description of the event. This information is required in order to create the web listing for the podcast. Please also include a copy of the speaker release form / email from all the speakers at your event.
  5. The Digital Communications team produce the podcast and publish it on the public lectures podcast and video channel, Webfeeds, iTunes U, SoundCloud and MixCloud. Podcasts are usually published the next working day following the event but may in some cases take longer.
  6. You will be notified by the Digital Communications team when the podcast / video is published on the public lectures podcast and video channel.

How to book non-PLP videos 

  1. Obtain permission in writing from your speaker(s) - see point 1 above.

  2. Contact Frank Huang at Dida Media to arrange filming of your event on frank@didamedia.com and cc web.richmedia@lse.ac.uk to make the Digital Communications Team aware of your request. 

    Dida Media filming and editing is charged at the rate of £120 for a 60 minute lecture, or £180 for a 90 minute lecture, including VAT. Filming and editing with slides is charged at the rate of £210 for a 60 minute lecture, or £315 for a 90 minute lecture, including VAT. Dida Media will send an invoice to you on completion of the job.
  3. Dida Media will film the event and provide a copy of the video file to the Digital Communications team who will publish it on the public lectures podcast and video channel, Webfeeds, iTunes U and LSE YouTube channel. Videos are usually published the same day they are received from Dida Media which is typically one to three working days after the event.

    If you arrange a video recording please ensure that you also request an audio podcast recording (see point 1 - 6 above 'How to book non-PLP audio podcasts') in order that the Digital Communications team can make the event available in both media formats and they have a backup audio track. 

Podcast and video usage statistics

If you require podcast / video usage statistics please contact the Digital Communications| team on web.richmedia@lse.ac.uk|.

Linking and embedding public lecture podcasts and videos in the CMS

LSE web editors who would like to link to a podcast / video or embed a podcast / video in a CMS web page should refer to section 2.4 of the following page in the Web Service guidance in Moodle: publish your audio / video in the CMS|.

Login to Moodle with your LSE login and password, should you require the course enrolment key please email webeditors.enquiries@lse.ac.uk|