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Arranging event podcasts and videos

The Conference and Events Office and Web Services work in partnership to deliver podcasts and videos| of LSE public lectures and events.

If you're organising an event and you would like to make it available as a podcast or video please read the following instructions. There are two sets of instructions, one for events that form part of the LSE public lecture programme| (PLP events|), and another for events which have been organised independently of the LSE events office and are not part of the public lecture programme (non-PLP events|).

Public lecture programme (PLP) events

Contact the conference and events office| well in advance of your event. They will book the recording, organise recording / filming permission, and add your event to the weekly list of podcast and video requests sent to Web Services.

Web Services will produce your podcast and publish it on the public lectures
podcast and video
| channel, Webfeeds|, iTunes U|, SoundCloud| and MixCloud|. Videos are also published on the LSE YouTube| channel. Podcasts are usually published one to two working days after the event (usually the next working day), videos one to five working days after the event.

You will be notified by the events office when the podcast or video is published.

Non public lecture programme (non-PLP) events

The publishing service for non-PLP events is provided at the discretion of Web Services. We are unable to publish multiple podcasts for a single event e.g. one day conferences, unless the media files are supplied in the correct format pre-edited and ready to go live.

Audio podcasts are recorded using the lecture capture system and are free of charge.  Videos are supplied by DIDA Media| and costs for filming and editing including VAT are applicable at the rate of £90 for a 60 minute lecture, or £162 for a 90 minute lecture.

Audio Podcasts

  1. Obtain permission in writing from your speaker(s) to record the event and publish the podcast/video on the internet. The onus is solely on the event organiser to obtain permission and you must keep a copy for future reference. Please use our consent form or copy the text into an email.  A confirmation by email is sufficient.
  2. Email AV Services at imt.AV.Support@lse.ac.uk , well in advance of your event to book an audio recording. You will need to specify the room and start / end time of the event. The recording is automated and it will begin and end exactly the time you specify. Events often start late and overrun so please add 30 minutes on the end of the scheduled lecture time to ensure that your lecture is recorded in it's entirety. If the venue changes after you have made your request you must inform AV Services of the change else your event will not be recorded.
  3. Please read - advice for recording public events.
  4. Send details of your event to Sooraya Mohabeer in the events office conferences@lse.ac.uk  well in advance of the event. Please supply a link to a web page for the event which should include the event title, date, time, venue, name of speaker(s) and a description of the event.
  5. Sooraya will add your event to the weekly list of podcast and video requests sent to Web Services.
     
  6. Web Services produce the podcast and publish it on the public lectures
    podcast and video channel, Webfeeds, iTunes U, SoundCloud and MixCloud. Podcasts are usually published one to two working days after the event (usually the next working day).
  7. You will be notified by the conference and events office when the podcast / video is published on the public lectures podcast and video channel.

Videos

Contact Sooraya Mohabeer in the events office conferences@lse.ac.uk as far in advance as possible with details of the event you wish to be filmed, including a budget code. Sooraya will arrange for DIDA Media to film the event.

If you arrange a video recording please ensure that you also request an audio podcast recording (see step 1 - 7 above) so that Web Services can make the event available in both media formats and they have a backup audio track.

In addition to the public lectures podcast and video channel, Webfeeds, and iTunes U videos are also published on the LSE YouTube channel.

Linking and embedding public lecture podcasts and videos in the CMS

LSE web editors who would like to link to a podcast / video or embed a podcast / video in a CMS web page should refer to section 2.4 of the following page in the Web Service guidance in Moodle: publish your audio / video in the CMS|.

Login to Moodle with your LSE login and password, should you require the course enrolment key please email webeditors.enquiries@lse.ac.uk|



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