1. Academic adviser (AA) is informed (from absence emails and from LSE for You class reports) that a student has failed to attend classes regularly (ie for more than 2 weeks). The AA then emails the student requesting a meeting to discuss their progress, making clear that if the student is experiencing difficulties, there is support available.
2. If the student fails to respond to the initial email, the AA emails again, with a read receipt, and gives a deadline for response (eg, 2 weeks maximum), saying that the matter will be referred to the departmental tutor (DT) if the student does not reply by this date.
3. If the student fails to contact by the given deadline, the AA refers the case to the DT. The DT then emails the student and also sends a hard copy of this letter to the student's contact and home addresses, again giving a deadline (eg, 2 weeks) by which date the student should respond before the matter is passed to the Registry. The DT may also wish, at this point, to impose a provisional examination bar (see Section 3.6) and/or to advise informally the relevant Dean (email@example.com or firstname.lastname@example.org).
4. If the student does not contact the AA or the DT by the deadline, the case is passed to Registry (email@example.com) with copies of all correspondence for the Green File.
Registry will then send the following message to all email and postal addresses held on file for the student:
I am writing with reference to your attendance during the first / second / third year of your XXXXXXX degree programme.
Your academic department has confirmed that your attendance during the Michaelmas/Lent Term was unsatisfactory and that you have not responded to any of the recent attempts to contact you by email or hard-copy letter.
Please note section 3.1 of the Code of Good Practice for Undergraduate Programmes: Teaching, Learning and Assessment.
Students are required to attend the School for the full duration of each term. Students who wish to be away for good reason in term time must first obtain the consent of their adviser. Students away through illness must inform their adviser and their class teachers and, where the absence is for more than a fortnight, the Student Services Centre.'
Your continued failure to contact the School could now have serious consequences for your examination entry and future registration at the School. Therefore, please contact me as a matter or urgency at firstname.lastname@example.org or on 020 7849 4994 to discuss your absence from the school. If you do not reply to Registry by [date], we will assume that you no longer wish to remain in registration at LSE and you will be deregistered from your programme of study with immediate effect.
I look forward to hearing from you.
Student Services Centre (SSC)
If the student fails to respond, the student record is changed from R (registered) to BU (break unauthorised) and a note to this effect is made on the SPR notes field.
LSE100: Non-attendance for LSE100 courses will also be notified to academic advisers and should be treated in the same manner as for other non-attendance, although no barring may be imposed as a result.