3.1 Summary of responsibilities: academic progression decisions and procedures

The following table provides a quick summary of departmental tutors' and academic advisers' responsibilities for each of the key academic advice tasks, along with information on others involved, pointers to web links and key advisory contacts. The subsequent sections provide further details on each task. 

NB Several of the forms that students must complete to make changes to their studies can be found at SSC forms: Student Services Centre forms|

 

AA and DT Roles
Activity Academic adviser (AA) Departmental tutor (DT) Others involved

Reviewing academic progress: termly review of class teacher reports on attendance, performance and class-work grades.

Important for:

  • building rapport with student
  • assessing academic progress, and identifying potential problems
  • building up information for reference writing
  • maintaining an information/ audit trail should problems arise in the future.

Key element of AA role, involving meeting student and following up on any matters arising, and writing comments in LSE for You.

DT only involved if AA not fulfilling role adequately, or on request from AA.

DT may prompt colleagues to ensure LSE for You completed.

For problems with these aspects of LSE for You, contact your departmental administrative staff.

Deferral: postponing exam(s) by a year, teaching having been completed. See: Deferral (undergraduate) at lse.ac.uk/deferrals|.

Key contact: Peter Chiazzese (registry@lse.ac.uk|)

Direct student to Dean of Undergraduate Studies for advice.

Direct student to Dean of Undergraduate Studies for advice.

Advice is provided by the Dean of Undergraduate Studies.

Chairs of Exam Sub-Boards and School Board must authorise deferral. The Dean must also approve a deferral of between one and all courses.

Student Services Centre (SSC) must be informed.

Interruption: breaking off from studying during an academic year, to resume at a later date. See Interruption|

 

Key contact: Hannah Bannister (ssc.advice@lse.ac.uk|)

Need to authorise interruption.

Need to authorise interruption.

Only the Dean of Undergraduate Studies can authorise an extension to an interruption going beyond one year.

Examination bar: process of stopping student from taking an examination.

Key contact: Patricia Lawrence(registry@lse.ac.uk|)

 

AA can set up an initial exam bar if concerned about student attendance/performance on a course. If performance does not improve, and bar continued, AA must inform DT and the Registry Team (SSC).

DT to be kept informed and can advise student and tutor.  DT can enforce a bar.

Dean of Undergraduate Studies has ultimate authority on whether or not to uphold exam bar.

AWOL (absence without leave): procedure to follow if a student does not attend classes and does not respond to meeting requests from AA.

Key contact: Registry (registry.visa.queries@lse.ac.uk|)

Email students who fail to attend classes regularly, asking to meet and offering support. If a student fails to respond after two weeks, AA should make contact again. If student still fails to respond after another two weeks, the AA should refer the matter to the DT.

DT should make a third attempt at contacting the student by email and in hard copy to the student's home and contact address. If the student does not respond within two weeks the matter is passed to the Registry. The DT may also wish, at this point, to impose a provisional exam bar (see procedure).

If the student does not contact the DT or AA by the deadline date, the case is passed to the Registry (registry.visa.queries@lse.ac.uk|)

Specific examination arrangements: process for putting in place specific exam arrangements (eg, for students with disabilities). See: Information on Special Exam Arrangements for students with disabilities / dyslexia|

 

Contact: disability-dyslexia@lse.ac.uk|

Advise student to contact Disability and Well-being Service (DWS) before the end of Lent Term - note that students can maintain confidentiality and have arrangements put in place without the department being made aware.

Advise student to contact DWS before the end of Lent Term -  note that students can maintain confidentiality and have arrangements put in place without the department being made aware.

 

Special Examination Panel and the DWS adviser to students with disabilities/dyslexia (ISSA process).

NB: for medical and other emergencies close to examinations contact Student Services Centre Advice Team on +44 (0)20 7955 6167.

Advise student to attend exam if possible, and to contact SSC as soon as possible.

 

Advise student to attend exam if possible, and to contact SSC as soon as possible.

Student to contact SSC directly and submit original documentary evidence.

Evidence of mitigating circumstances: alerting exam boards to health and other problems that may impact on student performance in an examination. See: Mitigating circumstances during the examination period at lse.ac.uk/mitigation|

Advise student to send original evidence of mitigating circumstances to SSC (AA may wish to keep a copy) with the Submission of Mitigation form

Advise student to send original evidence of mitigating circumstances to SSC. NB Evidence must be submitted within seven days of the student's last examination or assessment deadline (eg dissertation).

Student to contact SSC directly and submit original documentary evidence of mitigating circumstances.

Decisions concerning progression after examination failure: If students fail more than the 'allowed' number of papers, the Student Progress Panel (SPP) decides on whether they can progress to the next year, and may set conditions for progression.

Advise student, and take active role in follow-up and monitoring of progress

Advise student, provide a recommendation to the SPP on behalf of the department and be involved in ensuring adequate follow-up and monitoring of progress.

At the discretion of individual departments provisional recommendations can be discussed at the end of the sub-board to inform the DT recommendation. 

 
Share:Facebook|Twitter|LinkedIn|