Home > Staff and students > Staff > Teaching at LSE > Handbook for departmental tutors and academic advisers > Section 1. An introduction > 1.4 A year in the life of departmental tutors and academic advisers: proposed good practice

 

1.4 A year in the life of departmental tutors and academic advisers: proposed good practice

Month Departmental tutor (DT): activities, roles and responsibilities Academic adviser (AA): activities, roles and responsibilities
Michaelmas Term

September

  • Allocate students to academic advisers 
  • Contact academic advisers to brief/remind about responsibilities
  • Meet new academic advisers to ensure awareness of departmental approaches to the implementation of the Code of Practice
  • Provide a list of key dates in the academic year for academic advisers with reminders on these over the course of the year
  • Run orientation programme for new and returning students and ensure students receive departmental handbook (check handbook available on website, Moodle and/or public folders)
  • Meet new students
  • Ensure office hours and feedback sessions posted
  • Attend orientation events (as appropriate)

October

  • Nomination/election of student representatives for Staff-Student Liaison Committee (SSLC)
  • Key month for students wanting to change courses and classes
  • Contact some students to consider examinations bar
  • Ad hoc meetings with students in office hours and feedback sessions/by appointment (as appropriate)
  • Discuss course choice with student
  • Approve course choice of students 

November

  • Students wanting to change courses
  • First meeting of the SSLC - organise meeting, attend, check that minutes are completed and confirmed
  • Follow up actions arising from the SSLC and report back to students on outcomes/actions via student representatives or notice-board
  • Attend lunch meeting of the Consultative Forum for Departmental Tutors(see Calendar at lse.ac.uk/calendar for dates)
  • Ad hoc meetings with students in office hoursand feedback sessions/by appointment (as appropriate in department)

December

  • Continue to see students who are experiencing personal difficulties
  • Monitor use of LSE for You by academic advisers
  • Review class reports
  • Write comments on class reports (LSE for You)
  • Meet students as appropriate
  • For MSc students (in some departments): Hold initial meeting to discuss possible dissertation topic 
Lent Term

January

  • Prompt academic advisers  to inform of any students with poor performance
  • Examinations Bar discussed
  • Ensure study and course handbooks are available via public folders, Moodle and/or website (in particular for students from outside the department studying on half-unit courses that start in January)
  • Provide information to enable students to consider the following year's options
  • Ensure completion of class reports for any students monitored by the Repeat Teaching Panel (RTP)
  • Raise concerns with DT concerning students with poor performance
  • Meet with allocated students to discuss previous term's report (as appropriate in department)
  • For MSc students (in some departments): Approve course choice for Lent Term

February

  • Second meeting of SSLC - organise meeting, attend, report back on previously agreed actions, check that minutes are completed and confirmed
  • Provide advice on course choices for the following year (where choices fall outside standard regulations)
  • Ad hoc meetings with students in office hours/by appointment (as appropriate in department)

March

  • Approve course choices for the next academic session for continuing students
  • Attend Consultative Forum for Departmental Tutors(see Calendar - lse.ac.uk/calendar - for dates)
  • Advise students on course choice procedures and implications of their proposed choices
  • Review class reports
  • Write academic adviser  comments (LSE for You)
  • MSc students (in some departments): Approve dissertation proposal form
Summer Term

April

  • Prompt advisers to arrange class-report tutorials
  • Requests for references increase substantially
  • Meet allocated students to discuss previous term's report (as appropriate in department)
  • Request for references increases substantially
  • MSc students (in some departments): Approve dissertation proposal form 

May

  • Exam emergencies
  • Third meeting of SSLC - organise meeting, check that minutes are completed and confirmed
  • Attend Consultative Forum for Departmental Tutors(see Calendar - lse.ac.uk/calendar - for dates)
  • Plan and confirm arrangements for student orientation (next academic year)
  • Ad hoc meetings with students in office hours/by appointment (as appropriate in department)

June

  • Update departmental handbook ready to distribute to new students in September
  • After the Sub-Boards of Examiners meeting, agree with AAs on a course of action for students who have not met progression requirements and make appropriate recommendations to the RTP
  • MSc students (in some departments): Further consultations with students on their dissertations (Summer Term Weeks 8-10)

July

  • Consider which students are making applications to the SPP and ensure that all necessary information is available to support the student's application
  • Be prepared to respond to RTP requests for information regarding students

August

  • Work with RTP concerning appeals and special circumstances applications made by students who have failed more than one unit and are being considered by the RTP
  • Be prepared to respond to RTP requests for information regarding students
Share:Facebook|Twitter|LinkedIn|