How to contact us

Human Resources

Lionel Robbins Building (5th Floor)

10 Portugal Street

London WC2A 2HD





Payroll deadlines

In order to ensure that all staff are paid in a timely way, the Human Resources Pay team have a monthly schedule by which various documents must be received in order to be included in that month's pay run. Please ensure you are familiar with your particular contract type and that the relevant documents reach the Human Resources Division on time.

To be paid in a particular month, it is essential we have the following documents:

Contract: The Department employing a new staff member needs to forward the contract for employees to HR by the contract deadline. We will then process the contract and notify the employee to come in and sign it by no later than the payroll deadline to guarantee payment of the month in which you wish payment to start. All other paperwork needs to be completed by this deadline as well.

For GTA contract queries or other hourly-paid contract queries, please contact

Timesheet: Completed and authorised timesheet for hourly paid staff (electronic timesheet) – This must reach us by the Payroll deadline for the month in which the payment is to be made. If you have questions about the authorisation process for your department, please contact your Department or Centre Manager. Please note: Timesheet hours should be paid a month in arrears and cover calendar months (i.e. 1st – 31st). For example, in November, only hours relating to 1 October – 31 October (or earlier) shall be paid. 

Claim for payment: Authorised claim for payment for casual staff - This must reach us by the contract deadline for the month in which the payment is to be made. Authorised claim for overtime must reach us by the payroll deadline.
The payroll and contract deadlines for the coming year are listed below.

Month HR deadline(starters, leavers, contractual changes)  Payroll deadline  (timesheets, payments, bank details, P45)  Pay day
December 2015 Monday 30th November Thursday 3rd Thursday 24th
January 2016 Thursday 31st December Friday 8th Friday 29th
February 2016 Friday 29th January Tuesday 9th Monday 29th
March 2016 Monday 29th February Wednesday 9th Thursday 31st
April 2016 Thursday 31st March Friday 8th Friday 29th
May 2016 Friday 29th April Monday 9th Tuesday 31st
June 2016 Tuesday 31st May Thursday 9th Thursday 30th
July 2016 Thursday 30th June Friday 8th Friday 29th
August 2016 Friday 29th July Friday 5th Wednesday 31st
September 2016 Wednesday 31st August Friday 9th Friday 30th
October 2016 Thursday 29th September Monday 10th Monday 31st
November 2016 Friday 28th October Wednesday 9th Wednesday 30th
December 2016 Monday 28th November Tuesday 6th Friday 23rd

Claims received after the above deadlines will not normally be paid until the following month.

Please remember to notify Human Resources of any member of staff leaving as soon as you are made aware.