How to contact us

Ben Hancock

HR Manager

 

Sardinia House (2nd floor)
London School of Economics
Houghton Street
London, WC2A 2AE

 

Email: hr.pay.info@lse.ac.uk|

Telephone: 020 7955 7879

 

Academic staff leave

Applications forms for academic staff leave are available on the Academic staff leave forms| webpage. Hard copy forms can be obtained from Ben Hancock b.hancock@lse.ac.uk|  x7879.

USS membership will be affected when a period of secondment or unpaid leave is taken. Laura Edge, Pensions and Superannuation Officer, should be contacted in order to discuss USS arrangements prior to the submission of secondment or unpaid leave applications to Human Resources. 

Purpose of Leave

Members of the academic staff may apply for leave in order to visit another academic institution, or to accept some temporary appointment (which may be part of an externally-funded research project) relevant to their academic work. Members of staff may also apply for an Internal Transfer in order to carry out teaching and/or research in a Centre or Institute.

The procedure for considering these applications is designed to balance the opportunities for individuals against the need to maintain the quality of staff working in the Departments of the School. Individuals who apply for leave or an Internal Transfer are referred to the procedures for promotion and review, which require explicit evidence of a candidate's record in research teaching and administrative duties.

Applicants for leave may wish to establish the implications of their proposed work for promotion and/or review in consultation with their Head of Department.

The different types of academic leave are:

Sabbatical leave

Sabbatical Leave| is a right of members of the academic staff whereas other forms of leave are considered a privilege or an "employment benefit".  The general purpose of sabbatical leave is to enable members of the teaching staff to pursue research; to undertake preparation of new courses and to retrain in fresh areas of academic activity.

Secondment

Secondment is leave taken to enable the individual to accept an appointment at another institution. The individual is paid direct by the other institution and comes off the School payroll for the duration of the secondment. A member of staff may apply to be seconded for a period of up to two years. In cases where a strong case can be made on the grounds of public service, the Appointments Committee may agree to extend the period, subject to an absolute limit of three years. 

If you are seconded overseas your USS membership will be suspended for that time and no pensionable service will accrue. Contact Laura Edge, Pensions and Superannuation Officer (ext 7093) l.j.edge@lse.ac.uk| to discuss your options. USS regulations have changed, please visit the Human Resources| website for further information.

If you are seconded to an employer in the UK and do not wish to join their pension scheme, you can ask your temporary employer if they are willing to pay the USS employer's costs.  If they are, the School will invoice them for the payment during your absence and at the same time you will be invoiced for your share of the contribution.  If no contributions are remitted to USS then your membership will be suspended until your return to LSE. 

USS require signed forms from a member prior to their period of absence and you must contact Laura Edge l.j.edge@lse.ac.uk|  as soon as your absence has been agreed to ensure that ill-health and death in service benefits are continued.

If you have a salary sacrifice scheme attached to your salary, you must contact hr.pay.info| to discuss your arrangements.

Buy-out

The member of staff continues to be paid normally by the School but the leave is supported by a research grant either from external sources (ESRC, Nuffield, Leverhulme, etc.) or from internal sources (STICERD, CEP, etc) for replacement teaching purposes. Potential sponsors of buyouts must be recognised by the School and must provide clear indication of the level of financial compensation available.  On receipt of the buy-out application form, Human Resources will seek confirmation of funding for the buy-out period from the Research and Projects Development Division (RPDD). 

A member of staff may apply for buyout of teaching and associated duties up to a maximum level (which is not an entitlement) equivalent of 40% of the normal load in any five year period (40% equates to six terms or two years). This regulation allows for perpetual rolling 40% leave and provision for rolling leave is essential for the direction of research centres. Time spent on sabbatical leave will not be included in the five-year period.

Pension contributions remain unaffected during the buy-out period. 

Internal transfer

An Internal Transfer is a temporary reallocation of an individual's duties within the School, in which no direct payment from an outside body is involved. 

Short leave/travel leave

Short Leave

The School is prepared to consider applications from members of the staff for short leave for academic or other purposes.  Short leave can be granted to a member of the academic staff for any period not exceeding four weeks during term time without reduction of salary or allowances.  Applications for short leave periods not exceeding one week should be made to the Head of Department, who has authority to grant it.  Heads of Department are requested to inform Human Resources, in writing of all the cases of short leave which they have granted.

Time spent on short leave will normally count in calculating entitlement to sabbatical, except in cases where the individual has had an unusual amount of short leave.

Travel leave

The School is prepared to consider applications from members of the staff for travel leave. Such leave may be granted in order that applicants may undertake a journey which is of specific value either to their research or to their teaching.  The grant of travel leave will, in general, be without reduction of salary or allowances, save that the Director may determine that there be made from the applicants' salary or allowances a deduction equivalent to any payment receivable by them from some external source which in their opinion covers or partially covers expenditure that would ordinarily be met out of the applicants' salary and allowances.

Travel leave will be granted on the understanding that the teaching duties of absent teachers will be shared by their colleagues and that no expenditure will be incurred by the School in engaging additional teaching help for the purpose.

Unpaid leave

Members of academic staff may apply for unpaid leave at the discretion of their Head of Department.  The member of staff comes off the School payroll for the duration of the unpaid leave.

If you are working overseas during the period of unpaid leave your USS membership will be suspended for that time and no pensionable service will accrue. Contact Laura Edge, Pensions and Superannuation Officer (ext 7093) l.j.edge@lse.ac.uk|  to discuss your options. USS regulations have changed, please visit the Human Resources| website for more details.

If you are going to work for an employer and do not wish to join their pension scheme, you can ask your temporary employer if they are willing to pay the USS employer's costs If they are, the School will invoice them for the payment during your absence and at the same time you will be invoiced for your share of the contribution. If no contributions are remitted to USS then your membership will be suspended until your return to LSE.

If you will not be employed during the period of unpaid leave your membership of USS will be suspended for the period and no service will accrue unless your Department is willing to keep up payments on your behalf.

USS require signed forms from a member prior to their period of absence and you must contact Laura Edge l.j.edge@lse.ac.uk|   as soon as your absence has been agreed to ensure that ill-health and death in service benefits are continued.

If you have a salary sacrifice scheme attached to your salary, you must contact hr.pay.info| to discuss your arrangements.

Non academic members of staff wishing to take unpaid leave should contact your HR Administrator|, for advice on procedures.  

Academic staff leave regulations

Regulations

The regulations relating to academic staff leave are currently included in Section 5 of the handbook "Lecturers: Terms and Conditions of Appointment, Other Employment and Information Benefits". These can also be found in the staff handbook under Appendix A (iii) or (iv).

Application Process

All applications for leave are considered on an individual basis. Applications must be made on the form available from the HR. The member of staff should complete the relevant part of the form and send it to the Head of Department and (if relevant) to the Head of the Centre or Institute concerned.

The Head of Department will complete the section of the form relating to the implications for departmental resources, and will make a recommendation. The case will then be considered by the Appointments Committee, which is responsible for ensuring that the standard of work in the School will not suffer as a result of the proposed arrangements, and will take into account the total amount of leave granted to members of the Department concerned.

If the request is approved, the papers will be passed to the APRC, which is responsible for the allocation of resources.

Application forms for all leave can be found on the Academic staff leave forms| webpage.

Status of Leave

Where there is conflict between a Head of Department and the member of staff concerning when Sabbatical Leave should be taken then the Director may be expected to see both parties and resolve the dispute as sabbatical leave is a right of academic staff.

Where the conflict concerns other academic leave (which is a privilege) the conflict should be resolved within the department. Only as a last resort should the Director be involved, i.e. the Director should not be expected to resolve departmental squabbles.

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