Travel and fieldwork are critical to the success of the School, from research to student recruitment, from attending conferences to work with alumni.
Most travel will take place without incident, but conditions can change rapidly, with little or no warning. We therefore ask all those travelling on School business to notify the Health and Safety Team before every trip, giving the following information:
Dates of travel
Purpose of travel
Destination (country and city/cities or other locations within a country)
If there are no concerns arising from this information, the Health and Safety Team will issue the travel insurance cover note.
Where the Foreign and Commonwealth Office (FCO) has a warning against non-essential travel, or the School's insurer classes the country as a high or extreme threat destination, staff and students will be required to complete the Travel Outline and Risk Assessment form. You can check the risk profile and read the country advice by registering on the insurer's travel assistance website, Travel Guard. To register, use your LSE email address and the insurance policy number 0015865132. (Be Aware: the number does not mean that your trip is insured). You will be given further instructions to complete registration. The completed risk assessments should be authorised by the Head of Department or Service (or equivalent).
The insurers need to review the risk assessments to the following locations before they will agree to insure the trips: Afghanistan, Algeria, Chechnya, Iraq (including Iraqi Kurdistan), Libya, Mali, Nigeria (including Niger Delta), North Korea, Pakistan, Somalia, South Sudan, Sudan, Syria, and Yemen. In order for the insurers to consider the application, and for any additional required safety measures to be put in place before the start of the trip, staff must send the completed form to Health and Safety at least 3 weeks before they are due to travel. The insurers may charge additional premiums for trips to these countries - this should be factored into your planning.
Travel Risk Training
LSE provides two specialist travel risk training workshops for all staff and post-graduate students. One is for those travelling to complex risk areas (e.g. those with poor infrastructure, civil/political unrest, or where there is a high threat of kidnapping). Anyone planning to travel to such areas will be expected to attend this training as part of their pre-travel planning and preparation.
The second course is for lone females travelling to any part of the world.
Both courses can be booked on the Training System.
MPhil and PhD Students
All students carrying out research abroad are required to complete the risk assessment part of the Application to undertake fieldwork document before being sent the travel insurance cover note.
Any fieldwork where a student remains outside the United Kingdom continuously for over 12 months is regarded by the insurers as a Secondment. This means that exclusions will apply to the medical cover provided. Contact the Health and Safety Team for details of these exclusions.
Fieldwork Policy Statement and Guidance
In June 2013, Council approved a Policy statement covering fieldwork and other off-campus academic activities.
Some additional guidance is now available.
Useful Links (External)
Foreign and Commonwealth Office - The Foreign and Commonwealth Office (FCO) provides travel advice for every country, including information on the political situation, security, medical, cultural and other matters. This is a useful reference point when planning a trip abroad. You can sign up for their email Travel Advice for the country or countries you are planning to visit, and you will then receive an email every time the FCO advice changes.
NHS- Healthcare abroad - Travellers should check the medical advice for the country and areas to which they will travel. This must be done in sufficient time so the appropriate vaccination regime can be completed before the trip.
Code of practice for Social Researchers - The Social Research Association has produces a Code of Practice for the safety of social researchers. It focuses on staying safe when interviewing or observing people in private settings, and is also relevant to working in unfamiliar situations generally.