A to Z of services

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A

Aptos access                                                                                                                         Please complete the signature authorisation form and send to FA&C.

Account codes (Budget codes)                                                                                         Requests for new account codes and expense codes.                                                   Advice about which codes to use. Contact your FP&A Manager Budgets and financial planning

Accounts payable                                                                                                                   Deals with all processes involved in arranging cheques authorised by all departments within the School. See Accounts Payable for more information.                                 Contact: Stuart Sharkey

Annual Accounts

Aptos closing dates 2015-16                                                                                                Aptos journal voucher form (xls) and notes (pdf)

Aptos training                                                                                                                           Formal training courses are run periodically and are organised by training and development. One-to-one advice is available at other times.                                      Contact: Keith Adams or Ali Dezyanian

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B

Benevolent fund
A Benevolent fund exists to help current or retired members of staff, or their dependants, in case of financial necessity. All applications are dealt with in strict confidence.
Contact: Mike Ferguson

Brought forward balances / unspent budgets                                                               Queries on budgets and amounts which may be eligible to be brought forward / carry forward from year to year. Contact your FP&A Manager  Budgets and financial planning

Budget queries                                                                                                                              For queries about amounts reflected in Aptos (Statements 5). Contact your FP&A Manager  Budgets and financial planning

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C

Complaints
Email: financecomments@lse.ac.uk

D

Debtors, current year
Chasing customers for payment of invoices.
Contact: credit.control@lse.ac.uk

Debtors, previous years
Credit Control deals with all enquiries about outstanding debts which are outside the current year.
Contact: credit.control@lse.ac.uk

Departmental Allocations
A fund provided for each academic department, calculated by reference to staff and student numbers.
Contact: L.Bunting@lse.ac.uk

 

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E

Expense Claims
Queries relating to expenses claims or to obtain relevant forms should be made through paymentqueries@lse.ac.uk

F

Fees: Current year
Tuition fees raised for the current academic year.
Contact: fees@lse.ac.uk

Fees: Previous year
Contact: Credit.control@lse.ac.uk

Fees: General management
Contact: Glenn Ruane

Financial forecasts
The School is required to submit a set of financial forecasts covering the current and the following four years.
Contact: Mike Ferguson

Financial Planning & Analysis                                                                                                     Contact:  Andrew Gladin, Laura Gilbert, Naomi Richarson, Ellen Fraser, Henrietta HarcsaIoannis Tsolkas or Victoria Ellah

Foreign currency / travellers cheques
ContactSherry Vaid 

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H

Higher Education Funding Council Returns

HESA return
This return analyses income and expenditure in greater detail than the annual accounts.
Contact: Ashley Wang

I

Institutes                                                                                                                                         For questions regarding budgets, forecasts or actual results for Institutes.              Contact: Naomi Richardson

Insurance, general
Advice on the insurance aspects of new areas of activity.
Contact: Ashley Wang

Insurance, claims
For all claim forms.
Contact: Irin Wu

Investments
Queries concerning investment policy.
Contact: Ashley Wang

J

Journals & publications accounts
Advice on the accounting aspects of journals & publications
Contact:: Laura Gilbert

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L

Loans

Student loans - Credit Control Section arranges the collection of all loans given to students, and offers advice on payment. Credit.control@lse.ac.uk

LSE customer invoicing
Raising invoices for non fee-related items.
Contact: Credit.control@lse.ac.uk

M

 

Management Accounting, Budgets and Financial Plans                                                   For advice, please contact your FP&A Manager or Andrew Gladin, Head of FP&A

P

Pay
Queries about pay are dealt with by the Payroll team.
Contact: fin.div.payroll@lse.ac.uk

Petty cash
Ensures all petty cash claims and cash balance equals float on a daily basis. Maintaining a spreadsheet of expenditure.
Contact: cashiers@lse.ac.uk

Pensions
Matters relating to the School's pension schemes, SAUL and USS, are dealt with by the Human Resources Division.
Contact: Sharon Moore 

Procurement services
Issue all competitive tenders, provide purchasing training, general purchasing advice, plus contractual terms, specifications, and negotiations. Maintenance of purchasing policy, strategy, guidelines and list of official School suppliers.
Contact: Procurement@lse.ac.uk 
See also: LSE Procurement

R

Removal expenses
The payment of removal costs and travel expenses, where agreed, of new staff employed.
Contact: Rudy Ghosh

Research
Queries about research grants are dealt with the Research Division.
Contact: Research

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S

Sales/invoice receipting
Processing incoming payments for fees.
Contact: fees@lse.ac.uk

Schedule D payments
Liaison with the Inland Revenue concerning self employed persons (Schedule D).
Contact: Stuart Sharkey

Student loans
See Loans (above)

T

Trust funds
Provide financial statements on request.
Contact: Ashley Wang

V

VAT
Issues covering compliance, partial exemption scheme, queries from Customs and advice to different areas of the School.
Contact: Steve Parsons

W

Website
Finance Division web-pages
Contact: Sara Whyte / Ali Dezyanian / Glenn Ruane

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