Contact us:

paymentqueries@lse.ac.uk

020 7955 7889  

Accounts payable

Expense Claim Form

Expenses may be claimed using the online Expense Claim Form|, which is designed to be easy to use and to speed up payments. If you are unable to use this form, paper copies of the Expense Claim forms can be obtained from the Finance Division, AH300, 3rd Floor, Aldwych House. If you have any questions about the form please contact Accounts Payable on paymentqueries@lse.ac.uk|, or call ext 7889.

Accounts payable user guide

Accounts payable deals with all processes involved in raising payments authorised by all departments within the School. Please click on Accounts Payable User Guide| (PDF) for more information on our services and procedures.

Please note that our end of month payment runs are usually on the fourth Tuesday of every month. Budget holders, Budget controllers and administrators who have access to Statements4 Aptos reports can track the payment status of Accounts Payable invoices.

 

Frequently asked questions (FAQs)

  1. When can I get a staff expense payment?
  2. Where can I get a book expenses claim forms?
  3. How do I get an invoice from an approved School supplier paid?
  4. How do I get a payment for an ad-hoc supplier?
  5. Where can I get a payment request form ?
  6. How much can I claim for mileage?
  7. How do I get a foreign currency invoice paid?
  8. Who should I send queries to?
  9. How can I get some Accounts Payable training?
  1. When can I get a staff expense payment?
    Requests are normally generated in the first payment run following receipt of staff expense claim form. Payments are made every Tuesday by BACS (into the same account as your salary) and should be credited within 48 hours.
  2. Where can I get a book expenses claim forms?
    Email paymentqueries@lse.ac.uk.
  3. How do I get an invoice from an approved School supplier paid?
    If the supplier is an approved supplier (a full list can be accessed only internally at Purchasing website on the Purchasing services site) then these invoices are paid in accordance with their credit terms. We pay all invoices within the appropriate credit period (for most that will be 30 days net - this means 30 days from the end of the month in which the invoice was raised, so for example an invoice dated 10th June will be paid by us quite correctly - by the 31st of July).
  4. How do I get a payment for an ad-hoc supplier?
    Payment of invoices from one-off suppliers will be made on a monthly basis.
  5. Where can I get a payment request form?
    Please see Payment request form (PDF)
  6. How much can I claim for mileage?
    See Travel and subsistence allowance and expenses in the United Kingdom (PDF) for more information.
  7. How do I get a foreign currency invoice paid?
    Foreign currency invoices are paid (in accordance with credit terms) by bank transfer/drafts, which are requested on a Thursday. These are normally sent out within five working days. You can obtain a list of exchange rates from www.xe.com.
  8. Who should I send queries to?
    Email paymentqueries@lse.ac.uk
     
  9. How can I get some AP training?
    Email S.Sharkey@lse.ac.uk
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