Corporate Card and Purchase Card Management

 Procedure – Card Issuance

Cards will be issued to all staff who have a business need and submit an application.

1. Staff will be required to complete an application form including details of the bank account to which the Bank will apply the direct debit. This should be the account in which your salary is paid.
2. The aim of the Finance Division is for all members of staff who currently make multiple expense claims annually to be issued with a card. Lost cards should be notified to the Bank and Accounts Payable immediately.

 

Application Forms can be requested from the Head of AP (Stuart Sharkey). You will be provided with email attachments containing:

1. Application form – to be completed
2. MiVision – to be completed (for online web access to track spending)
3. School agreement – to be completed (staff need to agree that School can deduct reimbursements from salary if they do not pay HSBC. It would take 3 months to kick in)
4. The School’s reimbursement process
5. FAQs

 Purchase Card Pilot

A proposal is being made for a pilot to extend the use of purchase cards for low value transactions.