Room Booking Information Form

IMPORTANT INFORMATION:

In order to confirm a room booking we require all the following information to be submitted via this form. However, you do not need to complete the form as soon as you book the room, especially if you don't have all the information the form requests.

If you submit an incomplete form you will be asked to resubmit it once you have all the required information.

You are required however to submit a complete form no later than 10 working days in advance of the event. Failure to do so will result in the automatic cancellation of your booking. Once a booking has been cancelled it will not be reinstated.

It is important you familiarise yourself with LSE Health and Safety advice when planning an event. Please follow the link for more information on the use of LSE venues and event safety.

Gender segregation is not permitted in any academic meetings or at events, lectures or meetings provided for students, or at events attended by members of the public or employees of the university or the students’ union. There are very few exceptions, such as for occasions of religious worship. For more information view Gender segregation at Events and Meetings: guidance for Universities and Students' Unions. LSE follows this guidance.

* All fields are compulsory, please write n/a if the question is not relevant to your event.

Name of LSE department/s or LSESU societies hosting the event:
Are any other organisations outside the School involved in anyway with this event?
If yes, please provide details

Please write n/a if the question is not relevant to your event.
Have you received any sponsorship or external funding from any organisations for this event?
If yes, please provide details

Please write n/a if the question is not relevant to your event.
Name of person who has booked the room

First

Last
Name of organiser of the event if different from person who has booked the room

First

Last

Please write n/a if the question is not relevant to your event.
Email address of event organiser
Telephone number of event organiser
Event type
If 'other', please specify

Please write n/a if the question is not relevant to your event.
Room Booked
Title of the event
Date of the event

Enter in format DD/MM/YYYY
Start time of the event
End time of the event
Attendees- who is attending this event?
Expected numbers attending
Would you expect that the speaker/s or the topic of discussion to attract any hecklers, disruption or protests from other members of the LSE community, or from groups outside the School?
If yes, please provide details

Please write n/a if the question is not relevant to your event.
Speaker/s - please confirm who is speaking at your event

Please write n/a if the question is not relevant to your event.
Speaker/s biography

Please write n/a if the question is not relevant to your event.
Please confirm you have checked with the speaker/s or their office whether they have encountered any problems such as heckling, protest, disruption to similar type events at other universities or institutions either in the UK or overseas
If you have not, please ensure you do ASAP. If you have, what was the response?
Please confirm if the speaker will come with any security detail?
Chair of the event (if appropriate) and biographical information (LSE Academic required as chair if you have indicated that your event is open to the public or if your event/speaker could be considered controversial):

Please write n/a if the question is not relevant to your event.( LSE Academic required as chair if you have indicated that your event is open to the public or if your event/speaker could be considered controversial)
Entry requirements for the event
If other, please specify

Please write n/a if the question is not relevant to your event.
Are you charging people to attend this event?
If yes, please provide details

Please write n/a if the question is not relevant to your event.
Please provide the links for any websites or Facebook pages where you are promoting the event:

Write N/A if you do not have any online promotion
Any other relevant information?