New programmes: procedure and proposal form

To introduce a new programme, you must submit a new programme proposal form (Word).

Once completed it must be submitted to the relevant Sub-Committee Secretary at least three weeks before the meeting at which it will be considered. See Sub-Committee deadlines.

Deadlines for new programme proposals:

For programmes introduced in 2018-19:



2 November 2016  

(for 23 Nov USSC) 

Postgraduate (Taught)  

26 April 2017

(for 17 May GSSC)

Postgraduate (Research)  

26 April 2017  

(for 17 May RDSC)

Before completing the form

Programme proposers should read the School policy on programmes and courses (Word) and note the following:

  • Sub-Committees can only consider programme proposals if 'approval' has already been granted by the APRC/Deputy Director (Resources) through the Annual Monitoring meetings. For further information see the Planning Unit website.
  • If the programme involves partnership with another institution (e.g. a double or joint degree), you should consult the Head of Academic Partnerships (Mark Maloney: at a very early stage for advice on resource implications and additional approval processes.
  • It is strongly recommended that the Teaching and Learning Centre is consulted at an early stage about new programme proposals. TLC can advise on: (a) programme design and (b) teaching and assessment methods. Please contact the departmental adviser assigned to your department.
  • Please also consult with Deputy Academic Registrar (Recruitment and Admissions) (Catherine Baldwin: about the market for the programme and promotion for the proposed programme.
  • New programme proposals must be submitted by the dates below to appear in the prospectus for 2018/19 entry.  The introduction of a new programme requires an 18-month lead-in period for logistical reasons, which include adequate marketing and recruitment time.  Proposals received in 2016/17 will only be run in 2018/19 if they meet the submission deadlines below.  Programme proposals submitted after these dates will be introduced in 2019/20. 
    Undergraduate - 2nd Michaelmas Term USSC meeting 
    Postgraduate - Summer Term GSSC or RDSC meeting

Please bear in mind external reference points when developing your proposal:

Programme proposers should then complete a new programme proposal form. If the proposed programme contains new courses, you will need to complete a new course proposal for each via the Course and Programme Information System (CAPIS) . Further information about new courses can be found here.

Programme proposers should also note the following:

  • It is essential to ensure that the proposal is sent to the relevant departmental/institute and SSLC meetings in plenty of time before it is submitted. Your departmental administrators should be able to help.
  • Reading lists and any electronic resources the programme requires will need to be discussed with your Liaison Librarian at an early planning stage. Library staff can attend Departmental or other planning meetings.
  • If you are proposing an Executive MSc programme (E-MSc), please complete a separate E-MSc programme timetabling form. Please submit the completed form with your programme proposal.
  • Proposal forms need to be submitted to the relevant Secretary three weeks before the meeting at which it will be considered. Please see the information on Sub-Committees and deadlines.
  • All new programmes are referred to an external assessor. Please provide the names of two suitable external candidates when submitting your proposal. Please refer to the external assessor form for details of what aspects of your proposal will be assessed. 
  • The Secretary will approach one of the externals, asking them to write a report on the new programme proposal.
  • Programme Aims: Please refer to the guidance for writing programme aims to ensure that programme team's intentions are clearly outlined in the programme proposal. 

After submitting the proposal form:

The Secretary will check the form and email the proposal to Sub-Committee members for their consideration and to the relevant authorising bodies: Timetables, Library, Student Services and the Academic Planning and Resources Committee. The secretary will contact proposers if the proposal needs further work.

The programme proposer is required to attend the Sub-Committee meeting at which his/her proposal is discussed in order to answer any questions. The Secretary will invite you to attend.

After the meeting, the Secretary will send you the minutes which explain the decision. The Secretary will add the new programme regulations to the Calendar and inform the relevant officers in the School that the new programme has been approved; this will include notifying prospectuses.

Programme proposers must ensure that information on their departmental website is updated to reflect the new programme.