Planning and Booking Events

Room bookings

LSE Students’ Union societies are given the ability to book LSE rooms for their events; however, room booking privileges are limited to three nominated officers of the society.  Societies are only able to book rooms once they have elected their officers for the current academic year, have submitted their society registration form to the Students’ Union, completed the room booking agreement form.  Nominated officers can request rooms via the Resource Booker app once they have successfully completed an on-line training module. Societies are entitled to one induction room booking at the start of each academic year. Catering for society events may be arranged through LSE Catering, but orders must be placed via the Students’ Union staff. Classrooms should not be booked for physical activities such as dance rehearsal or exercise classes, the Students’ Union staff have a block booking of rooms more appropriate for these activities, so they should be contacted directly.

Except for the Music Practice Room, individual LSE students cannot make room bookings. If individual students want to make room bookings for an academic purpose they need to approach a member of staff in their department and request they make the booking on their behalf.

Events in SAW

The Students’ Union is responsible for room bookings in the Saw Swee Hock Student Centre.  The basement social space ‘The Venue’ holds up to 820 people; The Three Tuns pub can welcome 250 people, the first floor Denning Learning Café has seating for 150 and the 6th floor Weston Café can accommodate 30.  The spaces can be booked for events by students, societies, LSE staff and external hirers.  For all event enquiries in SAW please contact SU Events Coordinator Abi Tedder – a.tedder@lse.ac.uk

Spaces in SAW can also be booked by students/societies for practices and rehearsals.  For all practice/rehearsal enquiries contact Ali Abas – a.abas@lse.ac.uk (for the Activities Studio) or Abi Tedder – a.tedder@lse.ac.uk (for the Venue).

Poster policy

There are notice boards in the main entrances of most campus buildings and departments/research centres. Use of these notice boards should be sanctioned by the relevant Students’ Union societies/academic department/research centre and posters must be securely fastened to boards to prevent fire spread. We are trying to
prevent fly posting to keep the campus tidy and therefore will remove posters not displayed in approved areas. With agreement of the Director of Facilities Management (a.blair@lse.ac.uk) exemption can be given in the case of way-finding posters for School events eg, LSE Open Day, visit days etc. All posters should include the LSE logo and a box stating the duration of display for the poster – max one month. Those failing to meet these requirements will be removed.

Room cleaning and servicing

The cleaning takes place weekdays between 6am-8.30 am as per the building schedule.  Buildings with teaching facilities have janitorial provision between 9am-10pm, while administrative buildings 9am-10pm. If you see a spillage or any potential slip hazard please report it to Estates Helpdesk.

We politely ask you to be considerate to your fellow students and avoid the consumption of food and drink in the lecture theatres.

Weekend cleaning and janitorial servicing

The Library and SAW are cleaned routinely and serviced throughout the day at the weekends.

All other cleaning and janitorial staff provided at the weekend are to service pre-booked rooms.  Please contact Estates.FM@lse.ac.uk if the following applies to your event:

  • Over 50 guests are anticipated.
  • Event set up is required before 9am
  • Room booking made after Thursday via the room booking system

This will ensure the correct staffing levels are available on the day.

Off campus events

Are you arranging an event for LSE students or your society?  Why not consider hosting it at the LSE Sportsground at Berrylands?  It is only a 22 minute train journey from Waterloo.  Set in 9.5 hectares of countryside, the pavilion boasts a dining hall, kitchen and bar with balcony and veranda.  Perfect for team building and fund raising events with a sporting theme (external catering can be arranged).

For more information visit the Sportsground webpages, or call 020 8942 1229 or email: sportsground@lse.ac.uk to discuss your requirements.

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