Microsoft Office Picture Manager

Getting Started

Microsoft Office Picture Manager allows you to easily manage and edit pictures and supports the following file types: jpg, jpeg, gif, bmp, tif, tiff, wmf and emf. You can use Picture Manager to adjust the brightness and contrast of an image, change the colour, crop, rotate and flip, resize and compress the image.

Picture Manager is part of the standard LSE computing environment, and is available on all staff and public area computers.

To launch Microsoft Office Picture Manager:
1. Click on Start | Programs | Microsoft Office | Microsoft Office Tools | Microsoft Office Picture Manager to display the Picture Manager Interface.

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Creating Shortcuts

Rather than opening up individual images, Picture Manager allows you to add Picture Shortcuts so that you can place all your images on screen at the same time for editing. Once the Picture Shortcuts have been created, you do not need to keep opening files each time you use Picture Manager.

A shortcut to My Pictures from within My Documents is automatically created but it is possible for you to create your own shortcuts.

To create a shortcut:
1. Click on Add a new picture shortcut from the Getting Started task pane, or select File | Add Picture Shortcut to display the Add Picture Shortcut dialog box.

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2. Locate the Folder in which the images are contained and click on Add.
The new shortcut folder will now be displayed.

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Different Views

There are three ways in which you can view your images. Thumbnail View will allow you to see each image in miniature. Filmstrip View will display the images along the bottom of the screen but the selected image will be enlarged and positioned above. Single Picture View will simply display the selected image only.

To change the view:
1. Select the shortcut folder you wish to view.

2. Click on the required View button.

3. The Next and Previous buttons, at the bottom of the screen, may be used to navigate through the images in all three views.
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THUMBNAIL VIEW page_image012

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FILMSTRIP VIEW page_image014

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SINGLE PICTURE VIEW page_image020

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Magnification of an Image

You can change the magnification of an image using two methods.

To magnify an image:
1. Click on the Zoom arrow on the Standard toolbar. The magnification list is displayed.

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2. Select the Magnification you require.

OR

1. Use the Zoom bar, at the bottom of the screen, to manually increase or decrease the magnification.

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Editing an Image

Images may be edited in a number of ways.

To edit an image:
1. Select the image you wish to edit.

2. Select the Single Picture View.

3. Click on Edit Pictures in the Getting Started task pane or click on the Edit Pictures button on the Formatting toolbar to display the Edit Pictures task pane.

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Rotate and Flip

Images may be rotated right, left or by a degree and flipped horizontally and vertically.

To rotate/flip an image:
1. Select the image you wish to edit.

2. Select the Single Picture View.

3. Click on Rotate and Flip in the Edit Pictures task pane or select Picture | Rotate and Flip to display the Rotate and Flip task pane.

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4. Make the required changes.

When changes have been made to an image, they can either be saved by selecting File | Save or discarded by selecting Edit | Discard Changes.

Brightness and Contrast

The colours and brightness of an image may be changed.

To adjust brightness and colour:

1. Select the image you wish to edit.

2. Select the Single Picture View.

3. Click on Brightness and Contrast in the Edit Pictures task pane or select Picture | Brightness and Contrast to display the Brightness and Contract task pane.

4. Click on More for more options.

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5. Click on the Auto Brightness button to automatically correct the brightness levels, or adjust the various settings manually.

When changes have been made to an image, they can either be saved by selecting File | Save or discarded by selecting Edit | Discard Changes.

Colour

The colour of an image may be changed.

To change the colour:
1. Select the image you wish to edit.

2. Select the Single Picture View.

3. Click on Color in the Edit Pictures task pane or select Picture | Color to display the Color task pane.

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4. Click on the Enhance Color button and then click on something white within the picture to automatically correct the colour balance, or adjust the settings manually.

When changes have been made to an image they can either be saved by, selecting File | Save or discarded by selecting Edit | Discard Changes.

Cropping an Image

Images may be cropped to discard unwanted areas.

To crop an image:
1. Select the image you wish to edit.

2. Select the Single Picture View.

3. Click on Crop in the Edit Pictures task pane or select Picture | Crop to display the Crop task pane.

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4. Set the required Aspect Ratio if you want the ratio between height and width to be maintained, otherwise set it to None.

5. Either enter the appropriate amount of pixels you wish to crop the picture to or drag the bars on the picture to the appropriate places.

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6. Click on OK. The cropped version of the picture is now displayed.

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When changes have been made to an image, they can either be saved by selecting File | Save or discarded by selecting Edit | Discard Changes.

Resizing an Image

There are three ways in which you can resize an image. You can either use the predefined settings, manually enter a height and width or enter a percentage of the original height and width.

To resize an image:
1. Select the image you wish to edit.

2. Select the Single Picture View.

3. Click on Resize in the Edit Pictures task pane or select Picture | Resize to display the Resize task pane.

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4. Adjust the size of the image as required.

5. Click on OK.

When changes have been made to an image, they can either be saved by selecting File | Save or discarded by selecting Edit | Discard Changes.

Compressing an Image

Compressing an image is beneficial when you wish to make an image size smaller, so that it may be may be used in a web site or sent in an email.

To compress an image:
1. Select the image you wish to edit.

2. Select the Single Picture View.

3. Click on Compress Pictures in the Edit Pictures task pane or select Picture | Compress Pictures to display Compress Pictures task pane.

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4. Select the required compression option.

5. Click on OK.

When changes have been made to an image, they can either be saved by selecting File | Save or discarded by selecting Edit | Discard Changes.

Saving an Image

It is good practice to preserve the original image and save the edited image with a different file name.

To save an image:
1. Click on File | Save As to display the Save As dialog box.

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2. In the File name box, enter a new meaningful name for the image. Images for the Web should not have any spaces in the file name.
3. Click on the Save button. The Save As dialog box is closed and image is saved.

E-mailing an Image

Picture Manager makes sending images by email very easy.

To email an image:
1. Select the image(s) you wish to send.

2. Click on File | Send To | Mail Recipient to display the Email task pane.

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3. Choose whether you wish the image(s) to be an Attachment or a Preview.

4. Select the required Preview Size.

5. If sending more than one image, select how you would like the images to be displayed in the Preview Layout.

6. Click on Create Message.

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