Manage email distribution lists

To update an email distribution list that you managed within Outlook prior to Office365, you need to use a different tool – DL Group Management. It is available on campus PCs and from LSE Remote Desktop when working off site.

NOTE: The tool will allow you to edit only the distribution lists that you manage. 

To open an email distribution list using the tool:

1. Click on the Windows start button in the lower left corner of your screen, click on All Programs, then open Utilities | Email DL Management, and then click on DL Group Management

The Find Users, Contacts, and Groups window will open

2. In the Name: box enter the name of the distribution list you want to open, then click Find Now

This will search for the distribution list and, if found, will expand Find Users, Contacts, and Groups window

3. In the Search results: double-click on the list you want to open

The Properties window will open

NOTE: The Add... and Remove buttons may be greyed out if you are not the manager of the list

To Remove a Recipient from the List:

 

NOTE: The Add... and Remove buttons may be greyed out if you are not the manager of the list

 

To Remove a Recipient from the List:

1. Follow steps 1-3 in the To open an email distribution list using the tool: section above

2. In the Properties window, click on the recipient’s name, then click Remove

3. In the Active Directory prompt window, click Yes

4. In the Properties window click OK

To Add Recipients to the List:

1. Follow steps 1-3 in the To open an email distribution list using the tool: section above

2. In the Properties window, click Add…

3. In the Enter the object names to select box enter the username or last name of the recipient you want to add

4. Click on Check Names

NOTE: Multiple names can be entered, each separated by a semicolon ( ; )

The name(s) that are found will be underlined

5. Click OK

NOTE: If the system finds more than one entry it will show a list of all matching entries, from which you can select the required name(s) and click OK. If the system fails to find a matching name it will prompt you to correct the entry.

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