The LSE Students Union has an active community of over 150 Student Societies.
Room Bookings - updated information and process for 2014-15 academic year
Student societies are given the ability to book LSE rooms for their events, however room booking privileges are limited to three nominated officers of the society.
Societies are only able to book rooms once they have elected their officers for the current academic year and have submitted their society registration form to the Students' Union. They will then need to submit the details of the three officers to receive these room booking privileges by completing the room booking agreement form which can be done online.
It is important to note that societies are obliged to keep to the terms of the booking agreement. Failure to do so may result in booking privileges being withdrawn and society bookings been cancelled. It is important that society officers read the room booking agreement.
For those societies who already have their officers in place for the forthcoming academic year and have formally registered with the Students' Union, then they can complete the room booking agreement form online, which can be found at SU Society- Room Booking Agreement.
PLEASE ONLY COMPLETE THE ROOM BOOKING AGREEMENT FORM WHEN YOU HAVE YOUR OFFICERS IN PLACE FOR THE 2014-15 ACADEMIC YEAR AS YOU CAN ONLY REGISTER OFFICERS ONCE.
For those societies who have not held their AGM and elected their officers for the 2014-15 academic year you can book a room for this first meeting, by completing the SU Society Meeting Request Form. The conference office will book you a room for this meeting.
After this meeting, once you have elected your officers and submitted your society registration form to the SU, you can then complete the SU Society- Room Booking Agreement to get room booking privileges for up to 3 society officers.
More information is online about how you Book a room and on how to organise events.
Room booking training and information session
As is highlighted in the SU Society- Room Booking Agreement, in order for those officers who have room booking privileges to keep them, they each need to attend a room booking training and information session. These will be held on the following dates:
Dates tbc once academic teaching timetable is confirmed later in summer.
Any officer who does not attend one of these sessions will lose their room booking privileges.
If you would like to advertise your event on the LSE public lectures and events website then please complete the Send us your details form, please make sure you read this form carefully and send it across within the required timescale.
While student societies are able to open their events to the public, in order to benefit from free use of LSE facilities the event needs to be organised directly by the society, and must be aimed primarily at the society's members and other students.
Societies are part of the SU, not the LSE. Societies will not refer to themselves as representative of the School in any other way than as a society of the SU. Societies are expressly forbidden from referring to themselves as LSE departments, organisations or services and from using any LSE branding. They will not use the LSE logo, or describe themselves anywhere (including on the society website and social media accounts such as Facebook and Twitter) as the LSE xxxxx Society (as opposed to the LSESU xxxxx Society, which is the proper form). For further information see Guidance for SU societies (pdf).
To quote the New Standard Constitution for LSESU Societies
"Union Societies are part of the LSE Students' Union, not the London School of Economics (hereafter referred to as "LSE"). No Society is permitted to refer to itself as representative of the School in any other way than as a society of the Students' Union. Societies are expressly forbidden from referring to themselves as LSE departments, organisations or services and from using any LSE branding."
Information about options for a society if they wish to order catering can be found on the SU Book Catering section of the website.
Please note, bookings for School catering rooms, such as the SCR and SDR, will remain provisional until a catering order has been received by LSE catering services with confirmation the society has the funds to cover the cost. For further information please see Catering.
If you have any query about your society and organising events please email email@example.com.
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