The LSE Students Union has an active community of over 150 Student Societies.
Room Bookings - updated information and process for 2014-15 academic year
Student societies are given the ability to book LSE rooms for their events, however room booking privileges are limited to three nominated officers of the society.
Please read below to find out how societies can get room booking privileges.
Has your society had its Annual General Meeting (AGM) and elected officers for the 2014-15 academic year?
If the answer to this question is no, then you will first need to hold your AGM and elect your officers before your society will get room booking privileges.
You can book a room for this first meeting, by completing the SU Society Meeting Request Form. The conference office will book you a room for this meeting.
After this meeting and having elected your officers and having completed the necessary registration process with the SU, you can then complete the SU Society- Room Booking Agreement. This will allow you to get room booking privileges for up to 3 society officers.
If the answer to this question is yes and you have held your AGM and elected the societies officers for the current academic year and having completed the necessary registration process with the SU, you can now apply to get room booking privileges. To do this the society need to complete the SU Society- Room Booking Agreement. This will allow you to get room booking privileges for up to 3 society officers.
Please note that one of the biggest delays in societies getting room booking privileges is because of a failure to comply with the rules around branding so please make sure you have read the section on Society Branding below and ensure your society is complying with the rules.
It is important to note that societies are obliged to keep to the terms of the booking agreement. Failure to do so may result in booking privileges being withdrawn and society bookings been cancelled. It is important that society officers read the room booking agreement.
More information for those who have room booking privileges is online about how you Book a room and on how to organise events.
Room booking training and information session
As is highlighted in the SU Society- Room Booking Agreement, in order for those officers who have or who are in the process of applying for room booking privileges, to keep them, each of these officers need to attend a room booking training and information session. These will be held on the following dates:
Wednesday 8 October, 4-5pm, New Theatre
Thursday 16 October, 1-2pm, TW1 G.01
Monday 20 October, 2-3pm, TW1 G.01
Tuesday 28 October, 1-2pm, CLM 5.02
Thursday 13 November, 1-2pm, TW1.G.01
Any officer who does not attend one of these sessions will lose their room booking privileges.
Societies are part of the SU, not the LSE. Societies are not permitted to refer to themselves as representative of the School in any other way than as a society of the SU. Societies are expressly forbidden from referring to themselves as LSE departments, organisations or services and from using any LSE branding. They will not use the LSE logo, or describe themselves anywhere (including on the society website and social media accounts such as Facebook and Twitter) as the LSE xxxxx Society (as opposed to the LSESU xxxxx Society, which is the proper form). For further information see Guidance for SU societies (pdf).
To quote the New Standard Constitution for LSESU Societies:
"Union Societies are part of the LSE Students' Union, not the London School of Economics (hereafter referred to as "LSE"). No Society is permitted to refer to itself as representative of the School in any other way than as a society of the Students' Union. Societies are expressly forbidden from referring to themselves as LSE departments, organisations or services and from using any LSE branding."
To prevent delays in your society getting room booking privileges please ensure your society is complying with the above guidelines.
If you would like to advertise your event on the LSE public lectures and events website then please complete the Send us your details form, please make sure you read this form carefully and send it across within the required timescale.
While student societies are able to open their events to the public, in order to benefit from free use of LSE facilities the event needs to be organised directly by the society, and must be aimed primarily at the society's members and other students.
Information about options for a society if they wish to order catering can be found on the SU Book Catering section of the website.
Please note, bookings for School catering rooms, such as the SCR and SDR, will remain provisional until a catering order has been received by LSE catering services with confirmation the society has the funds to cover the cost. For further information please see Catering.
If you have any query about your society and organising events please email firstname.lastname@example.org.
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