How to contact us

For further information regarding the role please contact: Jeremey Shipp, Deputy Director on 020 7852 3635.

 

To apply, please send your CV and supporting statement to j.g.shipp@lse.ac.uk|

Vacancies

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Project Administrator

 

LSE Enterprise is a wholly owned subsidiary of the London School of Economics and Political Science. LSE Enterprise was founded in 1993 to enable commercial application of the LSE's expertise and intellectual resources. The position provides the opportunity to gain experience working for a top brand in the field of executive education.

The role of the Project Administrator is to support the Project Coordinator and Deputy Director on numerous projects and business activities. The Project Administrator will be required to take on administration, event co-ordination and support business development with desktop research. Therefore multi-tasking and a flexible and effective approach to managing one’s work schedule are essential.

The Project Administrator will be working in a team that runs executive education programmes. These are run both in the UK and abroad and vary in length from one day to 10 weeks. Management of these programmes is a complex task and we are looking for someone who can take ownership and be responsible for programme logistics and the team administration to enable all tasks to be completed in a timely and accurate manner.

As our clients are from around the world, schedules and demands fluctuate across working hours, so certain flexibility in this regard will be expected.

Key tasks and responsibilities

  • Managing event calendars and team schedule, organising team meetings, providing beverages for meetings
  • Assisting Project Coordinators with logistics and administrative tasks for executive education programmes
  • Providing support at events and seminar venues, catering, course books, course pack production etc.
  • Assistance on executive education programmes involving: arranging course schedules, arranging travel and accommodation, and arranging venues and catering
  • To answer and field telephone calls and emails
  • Process course registrant forms - data entry, corresponding with applicants and recording fees with internal accounts, confirming payments
  • Providing on location support at events when required – assisting participants, arranging catering, and ensuring the smooth running of events
  • Ensuring project filing is accurate and complete and kept up to date including: timely filing of documentation related to a project, setting up new files and
    ensuring contracts are filed
  • Monitoring of new opportunities, initial responses to enquiries and assistance with research for such opportunities
  • Raising invoices for all projects
  • Updating project budgets
  • Designing slides and materials for programmes
  • Formatting programme materials
  • Preparing welcome packs
  • Course pack production
  • Arranging teaching rooms for programme delivery
  • Arranging extra programme logistics, booking coaches, airport transfers, receptions and any other necessary items
  • Assisting with flight and hotel bookings for team travel
  • Preparing engagement letters for programmes
  • Payroll administration
  • Invoice processing

Essential requirements

  • Ability to support a team and work under pressure
  • Willingness to work outside office hours on occasion
  • Excellent eye for detail
  • Professional appearance and conduct
  • Excellent organisational skills and ability to prioritise and carry out multiple tasks
  • Excellent communication skills and interpersonal skills
  • Excellent time management skills
  • Good numeracy and literacy skills
  • Excellent written and oral communication skills
  • A can-do attitude and willingness to learn on the job
  • Ability to use initiative and trouble shoot when necessary
  • Adaptability to a changing work environment and project related workload
  • Good IT skills (in particular PowerPoint, Word, Outlook and Excel)
  • Proven experience working with paper and electronic filing processes

Desirable

  • Advanced knowledge of PowerPoint
  • Experience of using financial software e.g. Aptos
  • Experience of conducting desktop research
  • Experience of organising events

Terms & Conditions

Salary: Starting at £18,000-£21,000 per annum, dependent upon experience

Working hours: 35 hours per week, 9.30-5.30 or as directed

Holidays: Leave entitlement for this post is 25 days per annum, plus statutory bank holidays

Should you be short listed: In order to comply with the Asylum and Immigration Act 1996 (as amended at 1 May 2004) you will be asked to provide original documentation to the interviewing panel proving that you have a right to work in the United Kingdom.

Should you be appointed: You will be asked to provide the original documentation you brought to the interview so that copies can be made for the HR files.

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