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LSE/Columbia University PhD Exchange

Objective

1. To offer PhD students at the departments of Anthropology at LSE and Columbia University additional research resources (archival and advisory) and to introduce students to the academic culture, professional contacts and employment opportunities of the other country.

2. Specifically for LSE students who are close to completing their doctoral thesis, the exchange offers them an opportunity to visit Columbia University and work informally with one or more advisors at Columbia University on final thesis revision, and/or on publications and presentations and to attend conferences and workshops both within the University and in the United States.

3. Specifically for Columbia students who are close to completing their doctoral thesis, or in their second or third year of coursework (prior to fieldwork), the exchange offers them an opportunity to visit LSE and work informally with one or more advisors at LSE on final thesis revision, and/or on publications and presentations and to attend conferences and workshops both within the School and in the UK and Europe.

Eligibility

4. LSE students in the department of Anthropology registered for a PhD who have completed their fieldwork and are close to completing their doctoral thesis.

5. Columbia students in the department of Anthropology registered for a PhD who are close to completing their doctoral thesis, or in their second or third year of coursework (prior to fieldwork). Only Columbia students with a record of completing their coursework satisfactorily and on time will be eligible for the exchange.

Duration of each exchange

6. Each exchange will be for a minimum of one 10-week LSE term or one Columbia University semester and a maximum of one academic year.

Number of exchange students per year

7. The number of exchange students is set at a maximum of two person years per year in each direction. Academic staff will be responsible for a balanced relationship between the two parties in order to avoid a situation whereby the flow of the exchange is significantly imbalanced in one direction or the other over the 5-year term.

 

Application procedures

For Columbia students going to LSE

8. Columbia students should submit to the Chair of the Department of Anthropology at Columbia their application in the form of a dossier containing the following materials:
i) A one-page single-spaced application explaining their progress towards completion of their research, why a visit to LSE would benefit them and what they intend to do at LSE, outlining a timetable for their work during the visit. The application must also indicate which scholar(s) at LSE will be asked to act as the student's academic supervisor(s) and whether any discussion with these scholars has taken place.
ii) A letter of support from their PhD sponsor/advisor.
iii) An up-to-date Curriculum Vitae.
iv) A note about UK visa status, country of citizenship, and place and date of birth.

9. The Columbia Chair, having confirmed that the application dossier includes all elements described in paragraph 8 i) - iv) above and is consistent with the objectives and eligibility of this Agreement as described in paragraphs 1-5 above, forwards Columbia's nominated students' dossiers to LSE's Head of Department of Anthropology, who decides whether to accept the students, and whether the proposed academic supervisor(s) will be able to assume this role.

10. Once a student is accepted by LSE's Head of Department, the following steps are taken:
i) LSE's Head of Department recommends the student to the Graduate Admissions Office, copied to Columbia's Chair. 
ii) The Columbia student completes an LSE Research Exchange Programme application form (see links below for a link to the form). Columbia students who are not UK or EU citizens will be required to obtain a UK student visa (further information found in the link listed below). 
iii) LSE Graduate Admissions Office arranges the necessary LSE admission procedures to be invoked and a formal offer of admission letter to be sent to the student, copied to LSE's Head of Department and Columbia's Chair.

For LSE students going to Columbia

11. LSE students should submit to the Head of the Department of Anthropology at LSE their application in the form of a dossier containing the following materials:
i) A one-page single-spaced application explaining their progress towards completion of their research, why a visit to Columbia would benefit them and what they intend to do at Columbia, outlining a timetable for their work during the visit. The application must also indicate which scholar(s) at Columbia will be asked to act as the student's academic advisor(s) and whether any discussion with these scholars has taken place.
ii) A letter of support from their supervisor.
iii) An up-to-date Curriculum Vitae.
iv) A note about US visa status, country of citizenship, and place and date of birth.

12. The LSE Head of Department, having confirmed that the application dossier includes all elements described in paragraph 11 i) - iv) above and is consistent with the objectives and eligibility of this Agreement as described in paragraphs 1-5 above, forwards LSE's nominated students' dossiers to Columbia's Chair of the Department of Anthropology, who decides whether to accept the students, and whether the proposed academic advisor(s) will be able to assume this role.

13. Once a student is accepted by Columbia's Chair, the following steps are taken:
i) Columbia's Chair recommends the student to the Assistant Dean, Graduate School of Arts and Sciences (currently Robert E. Furno), who will issue the formal letter of admission to the student, copied to Columbia's Chair and LSE's Head of Department.
ii) The Assistant Dean will then forward this information to Columbia's International Students and Scholars Office (ISSO), which will issue a form I-20 for issuance of the F-1 student visa by the US Consulate. LSE students who are not US citizens or permanent residents are required to enter the United States in F-1 non-immigrant status. To be eligible for an I-20, the student must show sufficient funding as required by the ISSO.

Academic status

14. Columbia students visiting LSE will continue to register with Columbia University and pay fees to Columbia University as if they were in full-time attendance. Indeed, overall supervision will remain the responsibility of the student's Columbia PhD sponsor/advisor. At LSE they will be registered as Visiting Research Students. No fee will be payable by Columbia students at LSE. They will be entitled to attend lectures, seminars and other academic activities on the same basis as other registered research students at LSE. They will work with a designated supervisor and they will be expected to join in the regular departmental activities for research students, including the weekly research seminar, and/or may be advised to follow other appropriate seminars or taught courses for coursework students (as opposed to students close to completing their theses). Where a student receives financial support under the GPPN PhD exchange scheme, the designated LSE supervisor will need to write a brief evaluation at the end of the visit, which will be discussed with the Columbia student. A copy of the evaluation will be countersigned by the LSE Head of Department and sent to the Columbia Chair for inclusion in the student's file.

15. LSE students visiting Columbia will continue to register with LSE and pay fees to LSE as if they were in full-time attendance. Indeed, overall supervision will remain the responsibility of the student's LSE PhD supervisor. At Columbia they will be registered as non-degree exchange students by the Assistant Dean for Admissions, Graduate School of Arts and Sciences. No fees other than the mandatory Columbia International Students and Scholars Office fee and Columbia health insurance/fees will be payable by LSE students at Columbia. They will be entitled to attend lectures, seminars and other academic activities on the same basis as other registered research students at Columbia. They will work with a designated advisor and they will be expected to join in the regular departmental activities for research students, including the weekly research seminar. Where a student receives financial support under the GPPN PhD exchange scheme, the designated Columbia supervisor will write a brief evaluation at the end of the visit, which will be discussed with the LSE student. A copy of the evaluation will be countersigned by the Columbia Chair and sent to the LSE Head of Department for inclusion in the student's file.

Support services and institutional privileges

16. Columbia University students at LSE, and LSE students at Columbia, will have the same rights and responsibilities as other registered research students. They will be entitled to library privileges, use of the computer rooms, and a university email account. They will have access to research students' departmental rooms and work-stations. Neither department provides students with telephones.

17. The two departments will make arrangements to provide personal support and advice for visiting students. Either the Director of Graduate Studies (Columbia) or the Doctoral Programme Director (LSE) will meet visiting students immediately after their arrival to provide local advice, help to make initial appointments with advisors and supervisors, and answer questions about the department and institution, etc. A suitable PhD student in the host department will also be appointed as a mentor or guide for the visiting student.

Funding and costs

18. LSE students visiting Columbia who hold ESRC studentships can obtain extra funding to cover most of the costs of visiting Columbia. Non-ESRC students will be provided with limited funding from the LSE or the Department of Anthropology; the amount will be fixed by LSE's competitive scheme for supporting GPPN exchange students.

19. Students will be responsible for their fees at both the home institution and the exchange institution and for living costs and will be expected to make their own arrangements for housing.

20. The current estimated costs of living in London and New York can be found on the LSE and Columbia University web-sites.

Institutional responsibility

21. The Chair of the Department of Anthropology at Columbia University and the Head of the Department of Anthropology at LSE will be responsible for maintaining effective communications with each other. It is expected that any disagreements and problems can be resolved on an ad hoc basis between the Chair and the Head. If any problems cannot be resolved in this way they will be referred to the Pro-Director at LSE and the Dean of the Graduate School of Arts and Sciences at Columbia University.

Duration of Agreement

22. This agreement is due to come into force at the start of the 2009/10 academic year and will run for five years. It will be reviewed during the fourth year and a decision made then whether to continue, revise or abandon it.

23. Either party has the option of withdrawing from the agreement by giving no less than one year's notice.

Contact details of Post-holders responsible for this Agreement

Columbia Contact Information

Chair, Department of Anthropology Assistant Dean of Admissions
Columbia University Graduate School of Arts and Sciences
452 Schermerhorn Extension Columbia University,
535 West 116th Street 108 Low Memorial Library
New York, NY 10027 535 West 116th Street
Telephone: +1 212 854 4552 New York, NY 10027
Telephone: +1 212 854 4737

LSE contact information

Head of Department of Anthropology
Old Building (OLD 6.04)
London School of Economics and Political Science
Houghton Street
London WC2A 2AE
Telephone: +44 (0)20 7955 6775

Websites

The following websites may be helpful:

• Columbia's GSAS online application form: http://www.columbia.edu/cu/gsas/pages/pstudents/admissions/apply/index.html|  
• Columbia's International Students and Scholars Office (ISSO) website for information on obtaining a visa: http://www.columbia.edu/cu/isso/admit/| or to complete the online Application for Visa Certificate: http://isso.columbia.edu/|
• Columbia's off-campus housing web site: http://www.columbia.edu/cu/ire/ocha/|
• Columbia's Health Insurance web site: http://www.health.columbia.edu/|
• LSE's Research Exchange Programme application form:  http://www2.lse.ac.uk/study/graduate/applicant/howDoI/researchExchange/researchExchange.aspx|
• LSE's guidance on visa requirements: http://www2.lse.ac.uk/study/informationForInternationalStudents/visasAndImmigration/Home.aspx|   
• LSE's residential accommodation site:  http://www2.lse.ac.uk/lifeAtLSE/accommodation/accommodationforStudents.aspx|  
• LSE Health Centre site (for details of eligibility for NHS care): http://www2.lse.ac.uk/intranet/LSEServices/medicalCentre/Home.aspx|  

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